Poland has become one of Europe’s fastest-growing economies, with strengths in IT, business process outsourcing (BPO), manufacturing, automotive, and finance. The country’s highly skilled workforce, competitive labor costs, and EU membership make it a preferred destination for global employers. Major cities like Warsaw, Kraków, Wrocław, and Gdańsk are recognized hubs for both multinational corporations and startups.
However, the complex labor code, high social security contributions, and mandatory compliance with Polish tax authorities (ZUS and PIT) create challenges for employers. Moreover, industry-specific collective agreements and frequent legislative changes require businesses to be highly compliant.
This is why many companies rely on manpower outsourcing companies in Poland. These providers simplify hiring, payroll, and HR compliance through services such as staffing, payslip generation, leave management, and Employer of Record (EOR) solutions.
Table of Contents
- Why Companies Choose Manpower Outsourcing in Poland
- Key Services Offered by Recruitment Companies in Poland
- 10 Best Manpower Outsourcing Companies in Poland (2025)
- Comparison Table: Best Manpower Outsourcing Companies in Poland (2025)
- How to Select the Right Manpower Outsourcing Partner in Poland
- Benefits of Using Asanify for Manpower Outsourcing in Poland
- Conclusion
- FAQs
Why Companies Choose Manpower Outsourcing in Poland
Poland’s talent market is attractive but requires careful compliance management. Companies turn to outsourcing for:
- Complex Employment Regulations: The Polish Labor Code governs contracts, probation, termination, and employee protections. Outsourcing reduces compliance risks.
- High Employer Contributions: Employers must pay social security contributions (ZUS), health insurance, and labor fund contributions, which can total 20–25% of gross salary.
- Payroll & Tax Compliance: Payroll must comply with Polish PIT (income tax) rules and reporting requirements.
- Skilled Workforce Access: Poland is a leading hub for IT, finance, shared services, and engineering talent.
- Leave & Benefits Tracking: Employers must manage statutory leave, maternity benefits, and overtime pay in compliance with labor law.
- EOR Advantage: Employer of Record providers enable foreign businesses to hire employees legally in Poland without forming a local entity (Sp. z o.o.).
Key Services Offered by Recruitment Companies in Poland
Recruitment companies in Poland deliver services designed for compliance and efficiency.
- Recruitment & Staffing: Recruitment companies in Poland support temporary, permanent, and project-based placements across sectors such as IT, automotive, finance, and BPO.
- Payroll & Payslip Generation: Providers handle automated salary calculation, ZUS reporting, and generation of compliant listy płac (payslips).
- Leave & Absence Management: Outsourcing firms track statutory vacation (minimum 20–26 days), sick leave, and parental entitlements.
- Employer of Record (EOR): Allows international companies to hire legally without forming a Polish legal entity.
- Contractor & Freelancer Compliance: Providers ensure compliance with Polish tax and social contribution rules, avoiding misclassification risks.
Suggested Read: Staffing Agencies in Poland (2025): A Complete Guide
10 Best Manpower Outsourcing Companies in Poland (2025)
1. Asanify
Asanify is a global HR, payroll, and EOR platform that enables companies to hire in Poland without setting up a local entity. It simplifies payroll, leave management, and compliance with Polish labor laws, PIT, and ZUS contributions. Asanify stands out for its ability to integrate global contractor management with local compliance, helping businesses avoid misclassification risks under Polish regulations. Its cloud-based platform reduces administrative burden, making it ideal for both small companies and large enterprises expanding in Poland.
Key Features:
- EOR services for Poland and EU markets.
- Payroll automation with compliant listy płac.
- Leave and attendance management aligned with Polish law.
- Contractor compliance with Polish tax regulations.
- Centralized HR and payroll platform.
Best For: Startups, SMEs, and global companies entering Poland.
2. Randstad Poland
Randstad is a leading manpower outsourcing provider in Poland with nationwide coverage. It offers staffing solutions across IT, logistics, and manufacturing sectors while ensuring compliance with local labor law. Randstad is especially strong in high-volume recruitment and has deep expertise in managing temporary workforces for large corporates. Its commitment to training and reskilling also supports Poland’s growing service economy, making it a go-to partner for scalable hiring.
Key Features:
- Temporary and permanent staffing.
- HR outsourcing with labor code compliance.
- Workforce planning and training.
- Multilingual candidate support.
- Digital recruitment platforms.
Best For: Large enterprises needing scalable workforce solutions.
3. Adecco Poland
Adecco supports Polish employers with flexible staffing, payroll, and compliance services. It caters to industries like automotive, shared services, and retail. Adecco’s extensive candidate database allows businesses to meet seasonal hiring needs quickly, such as in e-commerce and logistics. Its strong reputation for managing complex payroll tasks under Polish tax law makes it one of the most reliable partners for outsourcing HR operations in Poland.
Key Features:
- Seasonal, temporary, and permanent staffing.
- Payroll outsourcing and ZUS contributions.
- Sector-specific recruitment.
- Employee training programs.
- Wide candidate network across Poland.
Best For: Companies needing high-volume staffing solutions.
4. Manpower Poland
Manpower is a trusted staffing partner in Poland, specializing in IT, finance, and engineering roles. Its compliance-driven approach helps companies hire quickly and safely. Manpower is recognized for its ability to deliver niche talent in highly technical fields, supporting Poland’s growing reputation as an IT and engineering hub. With a strong global footprint, it combines international hiring standards with localized expertise in Polish labor compliance.
Key Features:
- Project-based recruitment.
- HR outsourcing tailored to Polish labor code.
- On-demand workforce support.
- Industry-specific staffing.
- International expertise with local knowledge.
Best For: Companies in IT, finance, and industrial sectors.
5. Hays Poland
Hays is a recruitment leader for skilled professionals in Poland. It is particularly strong in technology, finance, and life sciences recruitment. Hays differentiates itself by combining deep sector knowledge with advanced recruitment technology, enabling faster access to top candidates. For companies needing highly skilled and specialized roles, Hays provides compliant hiring processes that align with Poland’s labor code, making it one of the most trusted professional recruiters in the market.
Key Features:
- Professional and executive recruitment.
- HR consulting and workforce planning.
- Compliance-driven hiring support.
- Global talent access.
- Strong industry specialization.
Best For: Employers hiring skilled professionals.
6. Page Personnel Poland
Part of Michael Page, Page Personnel serves SMEs with affordable recruitment and outsourcing services. It specializes in mid-level staffing. Page Personnel is known for building long-term partnerships with employers, offering cost-effective solutions that help growing companies scale their teams without overspending. Its global backing gives SMEs in Poland access to international networks while maintaining a local focus on compliance and workforce integration.
Key Features:
- Recruitment for junior and mid-level professionals.
- Payroll integration for outsourced employees.
- HR advisory support.
- Backed by Michael Page’s expertise.
- Wide industry coverage.
Best For: SMEs needing cost-effective staffing in Poland.
7. Trenkwalder Poland
Trenkwalder is a major HR services provider in Central Europe, with strong operations in Poland. It focuses on staffing for logistics, automotive, and industrial sectors. Trenkwalder is especially valuable for employers operating in Poland’s manufacturing hubs, offering flexible workforce models to support production peaks. Its expertise in contractor management and payroll compliance makes it a trusted choice for companies requiring both scale and reliability.
Key Features:
- Staffing solutions across technical sectors.
- Payroll outsourcing and compliance support.
- Contractor and freelancer management.
- Regional coverage across Poland.
- HR consulting services.
Best For: Industrial and logistics companies.
8. Grafton Recruitment
Grafton Recruitment specializes in mid-to-senior-level hiring in Poland. It supports companies in IT, finance, and engineering with tailored recruitment solutions. Grafton’s advantage lies in its consultative approach, helping businesses identify workforce gaps and fill them strategically with compliant hiring solutions. Its strong regional presence in major Polish cities ensures access to diverse candidate pools, making it well-suited for corporates seeking professional talent.
Key Features:
- Mid and senior-level recruitment.
- HR outsourcing and compliance.
- Project-based workforce management.
- Access to international candidates.
- Industry-focused expertise.
Best For: Corporates seeking professional staffing.
9. ADP Poland
ADP is a global HR and payroll provider with strong operations in Poland. It is trusted by multinationals for its advanced payroll systems. ADP’s technology-driven HRIS platform integrates payroll, benefits administration, and workforce management, reducing HR complexity for large organizations. Its ability to manage multi-country payroll while ensuring strict compliance with Polish ZUS and PIT requirements makes it a preferred partner for global enterprises.
Key Features:
- Payroll outsourcing with ZUS and PIT compliance.
- HRIS platforms for workforce management.
- Benefits and leave tracking.
- Scalable outsourcing solutions.
- Global expertise, local compliance.
Best For: Multinationals requiring complex payroll support.
10. Antal Poland
Antal is a Poland-based recruitment company specializing in executive search and professional hiring. It serves sectors like IT, finance, and consulting. Antal is particularly known for connecting businesses with leadership and senior-level talent, helping organizations strengthen management teams in Poland’s competitive markets. Its strong focus on compliance and strategic workforce consulting makes it a top choice for companies seeking niche expertise or executive hires.
Key Features:
- Executive and professional recruitment.
- Workforce consulting and advisory.
- Sector-specific staffing solutions.
- Local market expertise with global reach.
- Compliance-driven HR services.
Best For: Companies seeking executive or niche hires.
Comparison Table: Best Manpower Outsourcing Companies in Poland (2025)
| Company | Key Services | Best For | Pricing (Indicative) |
| Asanify | EOR, payroll, leave, contractor compliance | Startups, SMEs, global firms | Custom pricing |
| Randstad | Staffing, HR outsourcing, training | Large enterprises needing workforce scale | Custom pricing |
| Adecco | Staffing, payroll, seasonal recruitment | High-volume staffing needs | Custom pricing |
| Manpower | IT, finance, engineering staffing | Tech and industrial firms | Custom pricing |
| Hays | Professional recruitment (finance, IT, pharma) | High-skill industries | Premium/custom pricing |
| Page Personnel | Junior–mid staffing, HR advisory | SMEs | From €200–€400 per role |
| Trenkwalder | Staffing, payroll, HR consulting | Industrial and logistics companies | Custom pricing |
| Grafton | Mid–senior recruitment, project staffing | Corporates hiring professionals | Custom pricing |
| ADP Poland | Payroll outsourcing, HRIS systems | Multinationals | From €20–€40 per employee/month |
| Antal | Executive recruitment, workforce consulting | Executive and niche hiring | Custom pricing |
How to Select the Right Manpower Outsourcing Partner in Poland
When choosing a provider in Poland, consider:
- Compliance Knowledge: Ensure expertise in the Polish Labor Code, ZUS, and PIT.
- Payroll Accuracy: Providers must deliver compliant listy płac.
- Sector Focus: Firms like Hays and Grafton specialize in IT and finance, while Trenkwalder excels in logistics.
- Regional Reach: Look for firms with coverage in Warsaw, Kraków, Wrocław, and Gdańsk.
- Global Scalability: Asanify offers cross-border hiring and EOR support.
Benefits of Using Asanify for Manpower Outsourcing in Poland
Asanify stands out as a global-first manpower outsourcing partner in Poland because it offers much more than basic payroll or recruitment it provides a complete workforce management platform built for both Polish employers and international companies entering the market. By combining Employer of Record (EOR), payroll, compliance, and employee experience into one streamlined system, Asanify helps businesses simplify HR operations while staying fully compliant with Polish labor code, ZUS (social security), and PIT (income tax) requirements.
- Employer of Record (EOR) in Poland: Asanify enables companies to hire employees in Poland without the need to set up a local Spółka z o.o. (limited liability company). This makes expansion faster, cost-efficient, and legally secure.
- Automated Payroll Processing: The platform integrates attendance and leave data directly into payroll, generating accurate payslips that comply with ZUS contributions and Polish tax obligations. This reduces payroll errors and ensures employees are paid on time.
- Leave Management Software: With statutory vacation (20–26 days depending on tenure), maternity/paternity leave, and sick leave entitlements, Asanify allows employers to digitally manage absences while staying compliant with Polish labor laws.
- Global Contractor Management: Asanify ensures freelancers and contractors in Poland are engaged compliantly, handling invoicing, contracts, and tax obligations to reduce risks of misclassification and penalties.
- Single Platform Experience: By centralizing payroll, HR, compliance, attendance, and contractor management, Asanify streamlines processes, reduces administrative workload, and enhances employee satisfaction.
For companies hiring in Poland, Asanify offers unmatched value by combining global scalability with deep local compliance expertise, making it the ideal partner for businesses expanding into one of Europe’s fastest-growing economies.
Suggested Read: The Complete 2025 Guide to Labour Laws in Poland for Global Companies
Conclusion
Poland offers an attractive mix of skilled talent, cost efficiency, and EU market access, making it a prime location for global companies. But strict labor regulations, high employer contributions, and complex tax rules make HR management challenging.
While providers like Randstad, Adecco, and Manpower dominate the local staffing market, Asanify is the ideal choice for global companies. With its EOR services, automated payroll, and compliance-focused platform, Asanify ensures hiring in Poland is fast, compliant, and cost-effective.
FAQs
Top providers include Asanify, Randstad, Adecco, Manpower, Hays, Trenkwalder, ADP, Grafton, and Antal.
They calculate salaries, apply tax withholdings, handle ZUS contributions, and generate compliant listy płac
Yes, through EOR services like Asanify.
Outsourcing covers HR and recruitment, while EOR provides full legal employment of staff.
Yes, they track vacation, parental leave, and sick leave in line with labor law.
Providers ensure contractors comply with tax rules and avoid misclassification risks.
IT, finance, shared services, automotive, and manufacturing.
SME payroll outsourcing starts from €20–€40 per employee/month; enterprise solutions are custom-priced.
Not to be considered as tax, legal, financial or HR advice. Regulations change over time so please consult a lawyer, accountant or Labour Law expert for specific guidance.
