Poland has emerged as one of Europe’s most attractive hiring destinations for global companies. With a deep talent pool, strong technical education, EU market access, and competitive employment costs, Poland is no longer viewed as just an outsourcing hub it is now a strategic workforce expansion market.

However, as international companies explore hiring in Poland, one critical decision shapes long-term success: Should you work with staffing agencies in Poland, or use an Employer of Record (EOR) model?

This guide breaks down how Polish recruitment agencies work, where they add value, their limitations, and why Employer of Record services in Poland are increasingly preferred by startups, scale-ups, and enterprises seeking speed, compliance, and scalability.

Why Global Companies Are Hiring in Poland in 2026

Poland offers a rare balance of talent quality, regulatory maturity, and cost efficiency. As part of the European Union, it operates under well-defined labor laws, transparent tax systems, and enforceable employment protections making it a safer choice than many emerging markets.

Polish professionals are highly regarded across Europe for their technical expertise, multilingual skills, and strong work ethic. Cities such as Warsaw, Kraków, Wrocław, and Gdańsk have become talent hubs for technology, finance, shared services, and engineering roles.

From a business perspective, hiring in Poland allows companies to:

• Access EU-based talent without Western European wage pressure
  
• Build nearshore teams aligned with European time zones
  
• Maintain compliance under standardized labor regulations
  

This growing interest has driven demand for staffing agencies in Poland, as well as modern alternatives like Employer of Record in Poland.

Suggested Read: Remote Employees Onboarding Checklist with EOR in Poland

What Do Staffing Agencies in Poland Actually Do?

Staffing agencies in Poland primarily focus on talent sourcing and recruitment, not employment administration. Their role is to identify, screen, and present candidates who match your job requirements.

Most Polish recruitment agencies specialize in:

• Temporary staffing
  
• Permanent placement
  
• Contract-based hiring
  
• Executive and niche recruitment
  

While they excel at navigating local talent markets, it is important to understand one key limitation:
Staffing agencies do not become the legal employer of your hires.

Once a candidate is selected, your company must:

• Have a registered legal entity in Poland
  
• Issue compliant employment contracts
  
• Manage payroll, taxes, ZUS contributions, and benefits
  
• Handle labor law compliance and terminations
  

This distinction often catches foreign companies off guard.

Types of Recruitment Agencies in Poland

Recruitment agencies in Poland operate across multiple hiring models, each designed to address different workforce needs. While these agencies are effective at sourcing and evaluating talent, they focus primarily on recruitment support rather than employment administration. As a result, regardless of the agency type, the hiring company remains responsible for legal employment, payroll, and labor law compliance.

• Temporary Staffing Agencies: Support short-term, seasonal, or project-based hiring, commonly used in manufacturing, logistics, warehousing, and peak-demand operations.
• Permanent Recruitment Agencies: Focus on sourcing full-time professionals across IT, finance, engineering, shared services, and corporate roles.
• Executive Search Firms: Specialize in senior leadership and confidential hiring, including C-level and strategic management positions.
• Niche Recruitment Firms: Target specialized talent pools such as technology experts, healthcare professionals, finance specialists, or multilingual candidates.

Pros and Cons of Using Staffing Agencies in Poland

Staffing agencies in Poland can simplify talent sourcing and accelerate hiring, especially for companies with an existing local presence. However, while they offer strong access to Polish talent markets, they do not address legal employment, payroll, or compliance responsibilities leaving foreign employers exposed to regulatory risk if they lack a Polish entity.

Advantages of Polish Recruitment Agencies

Staffing agencies offer strong local market access. They understand salary benchmarks, candidate availability, and regional hiring trends. For companies with an existing Polish entity, agencies can accelerate hiring by shortening sourcing timelines.

They are particularly effective when:

• You already operate in Poland
  
• You need to fill roles quickly
  
• You want access to passive candidates
  

Limitations and Risks to Consider

The biggest limitation is compliance ownership. When using recruitment agencies in Poland:

• You remain the legal employer
  
• Payroll, taxes, and benefits remain your responsibility
  
• Labor disputes and terminations fall on your entity
  

Additionally, agency fees often appear reasonable upfront but do not account for:

• Entity setup costs
  
• Ongoing compliance expenses
  
• Legal and HR overhead
  

This is where many companies begin exploring Employer of Record services in Poland.

Staffing Agencies vs Employer of Record (EOR) in Poland

The decision is not about recruitment alone it is about employment strategy.

Comparison Table: Staffing Agency vs EOR in Poland

For companies without a Polish entity, EOR is not just an alternative it is often the only compliant option.

Employer of Record in Poland – A Smarter Alternative for Global Hiring

An Employer of Record (EOR) in Poland legally employs workers on your behalf while you retain full operational control over their day-to-day responsibilities.

Under this model:

• The EOR becomes the legal employer
  
• Employees work exclusively for your business
  
• Payroll, taxes, benefits, and compliance are fully managed
  

This allows companies to hire in Poland without setting up a local entity, drastically reducing time, cost, and legal risk.

When Should You Choose an EOR Over a Staffing Agency?

An Employer of Record (EOR) is the right choice when you are hiring your first employee in Poland, want to test the market without committing to entity setup, or need to onboard talent quickly. It is also ideal if you want predictable employment costs and minimal exposure to Polish labor law risks. For global teams, EOR is no longer a workaround it is a strategic hiring model designed for speed, compliance, and scalable expansion.

EOR is ideal when:

• You are hiring your first employee in Poland
  
• You want to test the market before entity setup
  
• You need rapid onboarding
  
• You want predictable employment costs
  
• You want to avoid labor law exposure
  

For global teams, EOR is no longer a workaround it is a strategic hiring model.

The 10 Leading Staffing Agencies in Poland in 2026

1. Asanify
2. Adecco Poland
3. Randstad Polska
4. Trenkwalder Polska
5. ManpowerGroup Poland
6. Grafton Recruitment
7. Hays Poland
8. Antal Poland
9. EWL Group
10. LeasingTeam Group

1. Asanify

Asanify is a global Employer of Record (EOR) and staffing platform that helps companies hire full-time employees or contractors in Poland without setting up a local legal entity. It specializes in compliance, payroll, and onboarding for remote and international teams. Asanify also supports seamless cross-border invoicing, localized employment contracts, and automated HR workflows tailored to Polish regulations. Its unified platform enables companies to manage global talent operations while ensuring 100% compliance with Poland labor law, tax, and social security laws.

Key Features:

• EOR and staffing combined
• Full compliance with Polish labor laws (ZUS, PIT, PPK)
• End-to-end payroll and benefits administration
• Fast onboarding across all major Polish cities
• Ideal for global companies entering Poland

2. Adecco Poland

Adecco Poland is part of the global Adecco Group and offers large-scale staffing solutions across manufacturing, logistics, retail, and administrative sectors. It has strong infrastructure for high-volume hiring.

Key Features:

• Mass recruitment and workforce leasing
• Presence in all major Polish cities
• In-house training and upskilling programs
• Focus on blue-collar and light industrial roles
• Strong compliance and payroll support

3. Randstad Polska

Randstad Polska is one of Poland’s leading HR service providers, known for both temporary staffing and permanent recruitment. It also provides workforce consulting and outsourcing.

Key Features:

• End-to-end HR solutions
• Specialized talent pools for logistics, IT, and administration
• Strong emphasis on labor law compliance
• Digital tools for hiring and performance tracking
• Employer branding and retention support

4. Trenkwalder Polska

Trenkwalder Polska specializes in industrial and logistics staffing, offering reliable workforce support for factories, warehouses, and production plants.

Key Features:

• Industrial and technical workforce supply
• Nationwide recruitment network
• Workforce outsourcing and HR consulting
• Temporary and long-term assignments
• Expertise in production line staffing

5. ManpowerGroup Poland

A global player with a strong local presence, ManpowerGroup Poland supports staffing across IT, engineering, sales, and finance. It serves both SMEs and large enterprises.

Key Features:

• Multisector staffing (white- and blue-collar)
• IT and finance talent solutions
• Career transition and talent development services
• Legal employment and payroll support
• Workforce analytics and reporting

6. Grafton Recruitment

Grafton Recruitment is focused on mid-level and specialist positions in finance, legal, HR, and customer service. It has multilingual capabilities and a strong urban focus.

Key Features:

• Specialized recruitment for skilled roles
• Focus on urban centers like Warsaw and Kraków
• Multilingual candidate sourcing
• Contract and direct hire staffing
• Fast placements with sector-specific recruiters

7. Hays Poland

Hays Poland offers high-end recruitment and HR services for skilled professionals across IT, finance, engineering, and sales. It is known for executive-level hiring.

Key Features:

• Focus on permanent and contract hiring
• Executive search and interim management
• Strong employer branding support
• Salary benchmarking and talent insights
• Extensive candidate database across white-collar sectors

8. Antal Poland

Antal Poland is a leading agency in executive search and recruitment for management-level and niche roles. It operates across sectors such as healthcare, consulting, and manufacturing.

Key Features:

• Executive and specialist search
• Advanced talent mapping tools
• Sector-specific recruitment teams
• Flexible hiring models (retainer, success fee)
• Strategic advisory for workforce planning

9. EWL Group

EWL Group specializes in international labor mobility and cross-border staffing, especially from Eastern Europe and Asia. It serves industries like agriculture, logistics, and food production.

Key Features:

• Cross-border workforce sourcing
• Visa and immigration handling
• Bulk hiring for seasonal and industrial jobs
• On-site staff management
• Legal and payroll services for foreign workers

10. LeasingTeam Group

LeasingTeam Group is one of Poland’s largest locally owned staffing and HR outsourcing firms. It covers everything from temporary staffing to full HR process outsourcing.

Key Features:

• Broad service portfolio (staffing, RPO, outsourcing)
• Customized HR solutions for large enterprises
• Focus on telecom, services, and back-office roles
• Flexible contract models
• Data-driven HR analytics and payroll services

Detailed Comparison of Top 10 Staffing Agencies in Poland

The Polish staffing market includes both global giants and specialized local agencies, each offering unique strengths across industries and hiring models. In the comparison below, we evaluate the top 10 staffing firms based on their service offerings, industry focus, geographic reach, compliance capabilities, and suitability for different business needs. This helps employers choose the right partner aligned with their hiring goals in Poland.

Which Polish Cities Are Leading in Staffing Demand?

1. Warsaw: Major tech and finance hub. High demand for developers, analysts, and operations roles.
2. Kraków: Known for shared services and BPO. Strong hiring in customer support and finance.
3. Wrocław: Engineering, logistics, and IT hiring are dominant.
4. Gdańsk: Port logistics, trade, and maritime industries drive staffing needs.
5. Poznań: Growing demand in automotive, manufacturing, and food processing.
6. Lublin & Rzeszów: Increasing foreign investment fuels back-office and multilingual staffing.

How to Select the Right Staffing Partner for Your Hiring Needs

Choosing the right staffing partner in Poland can significantly impact your hiring success, compliance standards, and workforce efficiency. To make an informed decision, consider the following key factors:

Understand Your Industry

Not all staffing agencies specialize in every sector. It’s essential to choose a partner with proven experience in your industry whether that’s IT, manufacturing, logistics, healthcare, or finance. Industry-focused agencies will have access to more relevant talent pools and a better understanding of role-specific qualifications, certifications, and onboarding requirements.

Evaluate Turnaround Time

Speed-to-hire is critical, especially for project-based or urgent staffing needs. Ask potential partners about their average time-to-fill for specific roles. Agencies with large pre-vetted candidate databases and streamlined processes will be able to deliver talent much faster than those starting every search from scratch.

Check Legal Compliance Expertise

Poland has strict labor laws and social contribution requirements. Ensure your staffing partner can handle ZUS (social insurance), PIT (income tax), and PPK (employee capital plans), along with statutory benefits like paid leave, medical certificates, and notice periods. Non-compliance can result in legal and financial penalties for your business.

Assess Scalability and Geographic Reach

If you plan to hire across multiple cities like Warsaw, Kraków, or Wrocław, make sure the agency has a national presence and can scale operations quickly during peak hiring seasons. Scalability is crucial for businesses anticipating rapid growth or high-volume hiring.

Look for EOR Capabilities

If you’re a foreign company without a legal presence in Poland, prioritize staffing partners who also offer Employer of Record (EOR) services. An EOR ensures that your remote employees are hired legally under Polish labor laws while managing their payroll, contracts, and benefits on your behalf.

By carefully evaluating these criteria, you can select a staffing partner that not only meets your current hiring needs but also supports your long-term growth and compliance goals in Poland.

Suggested Read: Employee Tax Optimization in Poland: Maximize Your Take-Home Pay

Why Global Employers Choose Asanify for Seamless Hiring in Poland

Asanify has become a preferred partner for global companies looking to hiring in Poland without the complexity and cost of establishing a local legal entity. Through its integrated Employer of Record (EOR) and staffing platform, Asanify enables businesses to onboard, manage, and pay employees or contractors in full compliance with Polish labor laws.

Unlike traditional recruitment firms, Asanify handles every element of the employment lifecycle from drafting compliant contracts to managing payroll, tax reporting, social security (ZUS), and employee capital plans (PPK). Whether you need to hire a software engineer in Kraków or a finance analyst in Warsaw, Asanify streamlines operations while mitigating legal risk.

Key Benefits of Using Asanify

• Quick deployment of Polish employees or contractors
  Hire talent across Poland in days, not weeks, with a fully compliant onboarding process.
• Legal employment contracts tailored to Polish Labor Code
  All agreements meet national labor requirements, including notice periods, leave entitlements, and statutory protections.
• Full tax, ZUS, and PPK handling
  Asanify manages all mandatory contributions and filings, ensuring strict regulatory compliance.
• End-to-end HR and benefits administration
  From payroll to leave tracking and employee benefits, Asanify acts as your extended HR team in Poland.
• Transparent invoicing and cost management
  Predictable pricing models with no hidden fees or legal surprises.
• Local support with global hiring infrastructure
  Polish labor expertise combined with a globally scalable platform makes Asanify ideal for growing cross-border teams.

By choosing Asanify, employers not only gain a faster route to building teams in Poland, but also avoid the administrative, financial, and legal complexities typically associated with international hiring.

Final Thoughts: Building a Compliant Workforce in Poland

Staffing agencies in Poland play an important role in talent sourcing. However, for international companies, recruitment is only half the challenge legal employment is the real hurdle.

Employer of Record services in Poland provide a modern, scalable, and compliance-first solution. Asanify enables companies to hire with confidence, speed, and transparency without unnecessary complexity.

FAQs

Not to be considered as tax, legal, financial or HR advice. Regulations change over time so please consult a lawyer, accountant  or Labour Law  expert for specific guidance.