Introduction:
Asanify provides an HRMS application that is used by our customers to manage HR and payroll activities. This Asanify privacy policy applies to all our customers as well as other general users/ website visitors. Our Privacy Policy describes how Asanify collects, uses and discloses information, and what choices you have with respect to the information.
Services:
We at Asanify are committed towards your privacy regarding any information that we collect, while you use our software applications and websites, collectively called the Services. This Privacy Policy applies when you use our Services. Asanify operates a web based application and chatbots called Asanify that is a part of the service that we offer. The application consists of various modules and all such products, applications, chatbots, websites are collectively called “Services”.
Data Controller and Data Processor:
We process two main types of personal data.
1. Customer Data – Personal data that forms part of data that is provided by our customers and their end-users for processing. We are Processor of this data.
2. Other Data – Personal data about our client owners, visitors and other individuals that is collected and processed directly for marketing purpose. We are Controller of this data.
What information do we collect?
Customer Data: As customers, you provide us with data for processing as part of usage of our Asanify application. Customer Data is processed by us when the customers or their end-users, provide us or upload information into the service.For example, customers who use our application may upload Customer Data about themselves or their employees. This data includes recruitment related data, payroll data, employee details, employee bank details, tax records etc.
Other Data: Customers data that is necessary to create user accounts. For creation of user accounts, customers provide their name, email address, password, job title, telephone number, correspondence address, etc.
We collect data when you use our applications/websites or provide it directly to us.
● Log Data – Our servers automatically collect information when you access or use our applications and services. This data is recorded in log files. Examples of such data include IP Address.
● Session Data: We partner with Microsoft Clarity and Microsoft Advertising to capture how you use and interact with our website through behavioral metrics, heatmaps, and session replay to improve our products/services. Website usage data is captured using first and third-party cookies and other tracking technologies to determine the popularity of products/services and online activity.
Additionally, we use this information for site optimization and fraud/security purposes. For more information about how Microsoft collects and uses your data, visit the Microsoft Privacy Statement.
● Subscription Data – We also collect the information that you provide to us as part of signing up for our newsletters, or request a demo of our products.
● Contact Us Data – When you inquire about our products and services, we collect and store this data to communicate with you and respond to your enquiry.
● Seminars and Conferences – We collect and retain the information that you provide during any events and seminars.
Other data that we collect: Apart from data that you provide us directly, we also collect data from social media websites such as Facebook, LinkedIn, etc. for our marketing and sales purposes.
Cookies
We collect data through cookies.
Asanify uses cookies to help ourselves identify and track visitors, their usage of Asanify website, and their website access preferences. Asanify visitors can control cookies through your browser settings. Refer to our Cookie Policy for more details
How We Use Your Data?
How we use your personal data depends on which Services you use and how you use those Services.
Customer Data will be used by Asanify in accordance with Customer’s instructions, including any applicable terms in the Customer Agreement and as required by applicable law. Asanify is a processor of Customer Data and Customer is the controller.
Other Data is used to send our newsletters and to communicate with you effectively by responding to your requests, comments and questions.
Lawful basis for processing
We have lawful bases to process your personal data. We have a legitimate interest in processing, in some cases use your consent as basis for lawfully processing your personal data. We process your personal data only when we have a lawful basis. Presently, our lawful basis is performance of contract for processing of Customer Data and Legitimate Interest or Consent for processing Other Data. In some cases, we may also have a legal obligation to collect personal information from you. Note: As you agree to a particular processing of your data with us, you also have a right to withdraw your consent at any time.
How we use Customer data?
We use your data to authenticate and authorize access to our services.
We only process Customer Data on behalf of our customers and in accordance with their instructions provided in the applicable Services agreement or Terms of Service with us. We use your data to provide you a better experience and thus support you with our service. In each case, Asanify collects such information only when it is extremely necessary or appropriate to fulfil the purpose of the interaction with our services.
● To provide Services. We process Customer Data as a Data Processor to provide services to our clients through the Asanify application.
● To send emails and other communications. We may send you service, technical and other administrative emails, messages and other types of communications. We may also contact you to inform you about changes in our Services and our Services offerings. These communications are considered part of the Services and you may not opt out of them unless you choose not to use our Services.
● Customer Support. If you send us a request (for example via a support email or via one of our feedback mechanisms), we respond to your request and assist you in resolving the issue faster.
● Other purposes: For any other purpose as provided for in the Services Agreement between Asanify and the customer, or as otherwise authorized by the customer. In accordance with or as may be required by law.
How we use Other data? We may send you service related messages or marketing / promotional materials. You may choose to restrict the collection or use of your personal information We use Other Data to arrange demos of our products that you request, send you promotional material and updates about the company or invite you to conferences and events that are relevant to you. Direct marketing is carried out only if you give us consent to receive such communications from us.
Users under 16 years of age
The Sites and Services do not knowingly collect personal information from users under the age of 16. If you are under the age of 16, you are not permitted to use the Services or to disclose Personal Information. If we learn we have collected or received Personal Information from a child under 16, we will delete that information. If you believe we might have any information from or about a child under 16, please contact us.
Data Retention Policy
Refer to our Data Processing Addendum for more details
Security Measures to Protect your Data:
We implement reasonable security controls to prevent breaches and unauthorised access to your data. We maintain reasonable and appropriate security measures to protect Customer Data from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. Examples of security measures include physical access controls, HTTPS, restricted access to data, monitoring for threats and vulnerabilities etc. Asanify is certified under the ISO 27001:2022.
Our Commitment to Data Protection
Asanify is committed to respecting the privacy of individuals and complying with all applicable data protection laws, including the Digital Personal Data Protection Act, 2023 (India), UK General Data Protection Regulation (UK GDPR) and the General Data Protection Regulation (EU GDPR).
We process personal data fairly, lawfully, and transparently for legitimate purposes such as HR operations, payroll processing, compliance with legal obligations, and improving user experience.
We implement appropriate technical and organizational safeguards to protect your data and only share it with authorized third parties under strict confidentiality.
If you are an individual whose data we process, you may contact us to:
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Access your data
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Request corrections or deletion
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Withdraw consent or restrict processing
For all data privacy-related queries or grievances, you can reach out to our Data Protection Officer (DPO) at:
Name: Priyom Sarkar
Email: dpo@asanify.com
You may also contact us at our mailing address below:
ASANIFY TECHNOLOGIES PRIVATE LIMITED
3rd floor, P-23 Raja Basanta Roy Road,
Kolkata – 700029
India.
Representative
- European Union (EU)
Your Rights Under the GDPR
You have certain rights if you are within the EU. This includes:
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Right to access. This right allows you to obtain a copy of your personal data, as well as other supplementary information.
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Right to restrict processing. You have the right to restrict the processing of your personal data in certain circumstances.
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Right to rectification. You have the right to have any incomplete or inaccurate information we hold about you corrected.
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Right to object to processing. The right to object allows you to stop or prevent us from processing your personal data. This right exists where we are relying on a legitimate interest as the legal basis for processing your personal data. You also have the right to object where we are processing your personal data for direct marketing purposes.
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Right to erasure. You have the right to ask us to delete or remove personal data when the personal data is no longer necessary for the purpose which you originally collected or processed.
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Right to data portability. You have the right to receive the personal data which you have provided to us, in a way that is accessible and machine-readable.
Privacy policy change
Asanify may change this Privacy Policy from time to time, at our sole discretion. Asanify encourages its visitors and customers to frequently check this page for any changes to its Privacy Policy. We will notify you of material changes in advance by email when you log in to the Sites and Services or both. You confirm your continued use of our services after any change in this Privacy Policy will constitute your acceptance of such changes, and you agree to be subject to the revised privacy policy.
Last updated on 9 Sep 2025.