Are you on the lookout for the 10 best HRMS software in India so as to make a smart choice for your organisation? If yes, you have come to the right place. In this blog, we will walk you through everything there is to know about an HRMS and how to find the right one for your business!
Contents
- What is an HRMS platform?
- Benefits of Using HRMS Software in India
- How to Choose from the Best HRMS in India?
- Is HRMS and HCM the same?
- How can HR software help small and medium-sized businesses (SMBs)?
- How much does payroll software cost in India?
- Why do Businesses need HR Software?
- 10 Best HRMS in India
- When to Purchase an HRMS?
- Conclusion- 10 Best HRMS Software in India
- FAQs- 10 Best HRMS Software in India
What is an HRMS Platform?
Human resources management system, abbreviated as HRMS, is a suite of software applications. It is used to manage human resources and other related processes such as compliance, performance, and finance throughout the employee’s lifecycle. As per survey results by PwC HR Technology, 58% of companies use HR technology to identify, attract, and retain talent. No wonder why the increasing need of an intuitive and efficient HRMS is felt by organisations all over the world!
An HRMS is mostly used by HR leaders in an organization to fully understand its workforce and handle day-to-day tasks while staying in compliance with government compliances. However, it can also be utilized by other managers and employees acting as a single platform to keep track of other tasks such as individual performance, payroll management, time & attendance management, and finance management.
Given that an HRMS can provide data on the overall costs incurred by the organization, it also serves as an invaluable system to help the company’s leader scrunch financial insights, going beyond the data from the accounts department.
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Benefits of Using HRMS Software in India
The key to a company’s success is largely credited to “good management” and managing human resources has never been easy. With the new technology, HR management software has made workforce management easier and is leveraged by small and big companies alike to deal with their human resources effectively.
- Improved efficiency: By automating the process of recruitment, onboarding & off-boarding, payroll management, and training, HRMS reduces a lot of administrative responsibilities and thus allows the HR leaders to focus on other projects and important office work that needs human intervention.
- Reduced manual errors: As the process of payroll management, tax, and reimbursement gets automated, the chances of error get reduced by almost half. HRMS can help in saving millions of money by cutting down on any such manual error during manual entry in payroll.
- Compliance Regulations: Since this software is updated with the latest government compliances, HR leaders can rely on these to ensure that the organizational compliances are aligned with those with the labor laws.
- Improved decision making: The HRMS is a one-stop solution to accessing employee data and thus makes it easier for HR leaders as well as managers to track employee performance, leave management, and well-being. These data can back any action taken, thus fostering a healthy work environment.
- Improved employee management: The HRMS is integrated with tools that allow employees to take quick actions and share any necessary feedback without having to wait for third-party intervention, thus boosting employee engagement and building trust in the process.
How to Choose From the Best HRMS Software in India?
Choosing from the 10 best HRMS software in India can be tricky as the market is flooded with multiple options. The points mentioned below would give an idea on the various factors an organization can consider when choosing an HRMS.
- Scalability: Choose software that has the potential to adapt to the needs of a growing business. The primary consideration while choosing an HRMS should be to ensure that the software can handle the growing number of employees.
- Cloud storage: With a growing business, there is an increase in data. The HRMS should have the capacity to handle the data storage.
- Customizable: Each business is different and so is its need. An HRMS should be flexible enough to suit the needs of a business’s internal procedure.
- User-friendly: The sole purpose of an HRMS is to simplify the work of the HR leaders and hence an easy-to-navigate UX is very important.
- People’s management: The HRMS should have all the in-built facilities related to workforce management. Tools such as payroll management, time tracking, reimbursement, leave management, salary and tax are some of the mandatory components.
Suggested Read: Top 10 Payroll Outsourcing Companies in India
Is HRMS and HCM the same?
Though both HRMS (Human Resource Management System) and HCM (Human Capital Management) have a close relationship, they both are not the same. The term HRMS, in general, refers to software systems involving core HR functions, like payroll, employee records, recruitment, and benefits administration. HCM goes further because it involves a large set of strategic HR practices focusing on managing and developing the staff of an organization as a valuable asset. HCM activities include talent management, performance management, learning and development, and succession planning. In short words, HRMS is much more transactional and paper-pushing in nature, whereas HCM focuses on the overall management and development of human capital.
How can HR software help small and medium-sized businesses (SMBs)?
HR software can provide many benefits to small and medium-sized businesses (SMBs), such as:
- Simplification of Administrative Works: Automated HR functions like recruitment, payroll, and employee management reduces manual time consumption and errors.
- Compliance in Human Resource: HR software helps SMBs with compliance to the labor laws and compliance needs of an organization by recording employee details and maintaining the necessary documents.
- Better Recruitment: Recruitment modules can help with job posting, applicant tracking, and onboarding, which enable SMBs to attract and hire talent much better.
- Performance Management: Using data-driven insights from the HR software, the organization will measure performance, set goals, and assign the areas of development for each employee.
- Cost Savings: Decrease administrative burdens along with processes streamlined because the product will help reduce operational costs and increase productivity.
- Employee Self-Service: Most of HR software provides self-service portals for employees to provide access to their details, request their leaves, and manage their benefits in a scheme, thereby freeing up time for HR staff to focus on more strategic initiatives.
- Data and Analytics: HR software gives rich data and analytics on workforce metrics, which enables SMBs to ensure proper decision-making on hiring, retention, or organizational development.
How much does payroll software cost in India?
The cost of payroll software in India may vary significantly based on various factors such as the services included, number of employees, and whether it is cloud-based or premises-based. Here is a general breakdown:
- Monthly Subscription Model: This generally ranges from ₹1,000 to ₹15,000 per month for the selected software provider, depending upon which services are included. Extra costs may also be applicable for every employee added.
- Annual Plans: Many vendors offer annual plans starting from ₹10,000 going all the way to ₹1,00,000 or more depending upon the size of the business and the features the user will require.
- One-time License Fee for On-Premise Software: ₹30,000 to ₹3,00,000 and beyond, which doesn’t include costs for further maintenance and support.
- Add-on features like Tax management, Compliance tracking, reporting features, etc. are extra.
Many of the software vendors also provide free trial or demo, which is an excellent option for SMBs to even try a few before they need to enter their wallets.
Why do Businesses need HR Software?
There are many main reasons business requires HR software:
- Productivity: Automated repetitive HR tasks like payroll processing, onboarding, and document management allow freeing time in the HR departments from those activities to focus on strategic programs.
- Data Management: HR software brings all data about employees to a single place so that management can easily access it; hence accuracy and security of the data are enhanced.
- Improved Employee Experience: Self-service options and simplified processes assist in improving employee experience-a famous contributor to satisfaction as well as engagement.
- Comprehensive Reporting: HR software offers analytics and reporting facilities, which help in making valid data-driven decisions related to staffing, performance, or strategic plans.
- Compliance: HR software ensures compliance with labor laws and regulations as it creates an accurate record of employee data and needed reportage.
- Talent Management: Its features include performance tracking, learning and development modules, and succession planning in aiding the businesses in developing their talent and ensuring that the right people are in the right place in the organization.
- Scalability: The solutions by HR software can easily grow with a business, allowing them to alter their HR processes as they expand and change over time.
10 Best HRMS Software in India
Now that we have discussed the benefits of having an HRMS (human resource management software), let us look into the list of top 10 software you can explore for your organization considering the many pros and cons. This can help you in deciding which HR software is best in India.
#1: Asanify
Asanify HR management software has been designed keeping in mind people-first technology. The software aims to make the human resource management process agile to help in time and cost savings. Focused on fast-growing businesses and young startups, the software has an extremely friendly user interface which makes it easy to use and super engaging. Interestingly, it offers scalability, thereby making it an ideal HRMS platform upon which global enterprises can rely, as well.
Features
- Offers free trial to allow the user experience the software before taking any further decisions
- Round-the-clock personalized customer support which adds to the experience of the employees
- Automated & quick employee onboarding
- Simplified employee exits and off-boarding process
- Easy-to-use time & attendance management
- Single-click payroll run to help users get rid of complex calculations, thereby ensuring precision
Pros
- Dedicated module to manage employee leaves with ease
- Eliminate compliance risks with payroll management
- Employee goal setting and performance management
- Job postings, social share, offer letters and other HR letters automation
- Responsive services rendered by the customer success team
- Elite end-to-end HRMS services at pocket-friendly rates
- 100% automation of compliance calculations such as TDS, PF, ESI, LWF, etc.
- Provision of cutting HR tech in terms of HR chatbot, workflow automation and expert consultations
- Geo-fencing facility to check whether employees are clocking in only after reaching the office premises
- Swift multiple shift management
- Seamless attendance policy management
- Easy integrations with 500+ software platforms to ensure seamless data flow
Cons
- Integration with other applications like Tally is still a work in progress.
- Can not be used for free
Suitability
Asanify is suitable for entrepreneurs, small businesses, startups, fast-growing, progressive companies, people-focused SMEs as well as global enterprises.
Pricing
One of the most affordable plans in the industry. The paid plans start at a flat rate of INR 99 per employee per month. Asanify also offers custom pricing based on the company’s specific requirements.
#2: factoHR
factoHR is a comprehensive HR Payroll software designed to simplify HR processes and automate payroll to ensure seamless and efficient workforce management for businesses. It covers every aspect of HR operations, from hiring to retirement, guaranteeing smooth employee lifecycle management. With features like automated payroll processing, attendance tracking, performance management, and compliance handling, factoHR eliminates manual errors and reduces administrative burdens.
Features 
- factoHR simplifies workforce management by streamlining HR processes, reducing manual efforts, and enhancing efficiency.
- It automates payroll, ensuring accurate salary calculations, tax deductions, and compliance with labor laws. This relieves HR professionals from the tedious task of manually processing payroll.
- The software enables seamless attendance tracking with biometric and GPS integration for real-time monitoring.
- Performance management tools help set goals, track employee progress, and facilitate 360-degree feedback.
- The employee self-service portal is a powerful tool that empowers staff to access payslips, request leaves, and update personal information effortlessly, enhancing their sense of control and engagement.
- Recruitment and onboarding features allow businesses to manage hiring processes efficiently, from job posting to document verification.
- Cloud-based accessibility allows HR teams to manage operations from anywhere, ensuring security and scalability.
Pros
- Streamlines HR processes, reducing manual workload.
- Automated payroll ensures accuracy and compliance.
- Cloud-based accessibility for remote workforce management.
- Integrated attendance and leave tracking for better workforce management.
- The employee self-service portal enhances transparency and engagement.
Cons
A free trial is available for a limited time.
Sometimes, the tool fails to track employee online time when your internet gets disconnected.
Suitability
FactoHR is suitable for all sizes of business
Pricing
Contact the vendors
#3: Zing HR
ZingHR is known to provide a comprehensive solution right from hiring to retirement. It provides HR management solutions to businesses of all sizes. The software is known to provide mechanisms that not only automate the HR services but also enhance the employee experience within an organization. Zing HR software is available on mobile devices and the software is easy to navigate.
Features
- Talent Acquisition & Management
- Performance Management
- Efficient Time and Attendance Management
- Automated Payroll Management
- Employee Self-service dashboard to help employees access their payslips on time and view leave & attendance information easily
- Geo-fencing facility
Pros
- Affordable pricing suitable for growing industries
- Travel & expense tracking facility
- Dedicated mobile app to carry out HR functions in one go
- Insights into payroll reports and analytics for enhanced data-driven decisions
Cons
The software faces a lot of challenges in terms of available facilities such as employee attendance management, time management, and payroll implementation.
Suitability
Zing HR is best suitable for large-scale enterprises.
Pricing
The base model starts at INR 160 Per User Per Month.
Check Out What Clients Have To Say About Asanify HRMS
#4: Qandle
Qandle is known to be equipped with powerful analytical tools that enable end-to-end HR process hassle-free. The software is supported by all mobile devices thus making it easier to handle any task on the go. The software boasts about smooth and personalized onboarding processes and hassle-free hiring.
Qandle has an AI- chatbot that makes it easier to handle requests related to leaving balances, attendance regularizations, asset allocations, etc without any human intervention.
Features
- Efficient Leave Management
- Payroll & Attendance Management
- Asset Management
- Employee Self Service Portal
- Helpdesk Support for Employees
- Reports & Analytics
- Recruitment Management
- Seamless Conduction of Onboarding & Exit Processes
- Performance Management of Employees
Pros
- Access to AI chatbot that ensures a smooth customer experience
- Quick implementation of services
- Responsive customer support team
- Customizable HR software that can easily adapt to the specific policy guidelines of companies
Cons
The software lags behind a lot and stops working, especially during morning hours, making it a hassle to deal with.
Suitability
Qandle is suitable for companies with 50 employees and above.
Pricing
Paid basic monthly plans start from INR 6450 for up to 50 employees and increase by INR 129 per additional employee.
#5: Keka
Keka software is designed to ensure that employees can use it without facing any sort of difficulties. The software provides features that help in talent recruitment, nurturing, and management among others. It provides an analytical dashboard to understand people’s analytics better. It provides cloud-based management and is an employee-first software.
Features
- Payroll Management
- Expense Management Software
- Employee Finance and Compensation Management
- Attendance Management Software
- GPS tracking
- Recruitment Management Software
- Onboarding Management Software
- HRIS, Analytics & MIS
Pros
- Single platform to manage employee performance periodically
- Centralized employee repository
- Easy-to-use employee self-service portal
- Quick integration with third-party applications
- Ticketing system to take care of employee requests and address their concerns
Cons
The platform is hard to navigate and complex to deal with. Consumers have complained of having complex UI structures.
Suitability
Keka is best suited for large-scale enterprises.
Pricing
The pricing is on the higher side, starting from INR 14K for upto 100 employees.
#6: Wallet HR
Wallet HR is known for its end-to-end employee lifecycle management at an affordable cost. Catering to over 400+ clients across the globe, the clients of Wallet HR have saved at least 7% on the turnover year on year. It boasts to provide an on-cloud and on-premise service that is highly configurable, simple, and easy to navigate and has a dynamic interface that can be deployed across different business verticals.
Features
- HR & payroll management
- Attendance management
- Employee self-service
- Expense management
- Help desk to resolve user problems
- Performance management via OKRs and KPIs
- Expense reimbursement system
Pros
- User-friendly software
- Easy extraction of reports from the dashboard
- Streamlined flexi-pay and reimbursement module
- AI-powered HR chatbot support- Eedo
- Grievance management
- Dedicated mobile app to simplify daily operations
Cons
Consumers have raised concerns about having a lot of unnecessary modules. Further, users have reported that the platform takes a lot of time to clock in and out, and has serious loading issues.
Suitability
Wallet HR software is used for all verticals especially retail, service industry, manufacturing, hospital, hospitality, and resorts.
Pricing
They start with a basic flat rate of INR 7000.
Check Out Asanify’s Affordable Pricing Structure
#7: HR-One
HR-One is considered to be a mobile-first platform and its easy-to-use mobile interface has made it one of the fastest-growing HR management software. It offers a wide variety of services on its mobile interface giving it an edge over its competitors. The mobile app is free to use. However, a real-time chat option is not available.
Features
- Recruitment management tool
- Workforce management
- Payroll management
- Timetable management
- Employee Self-service
- Performance management
- Training management
Pros
- Quick and efficient onboarding process for new hires
- Robust tools to conduct performance management and appraisals
- Automation of payroll processing
- Comes with an easy-to-use mobile application
Cons
Consumers have complained about missing features which makes it a bit costly in terms of value for money.
Suitability
HR-One is suitable for companies with 100+ employees
Pricing: They have multiple plans and the base plan starts from INR 160 Per User Per Month.
#8: Zimyo
Zimyo software automates most of the redundant tasks of the HR leaders, leaving them enough time to look into other office-related work. It aims to improve efficiency by automating most of the HR process and reduce the attrition rate by three times. They have 18+ modules for HR empowerment and are known to provide SaaS-based solutions.
Features
- Organizational Chart
- Payroll and expense management
- Helpdesk
- Recruitment & Onboarding System
- Centralized Document Repository
- Assets Management
Pros
- Ensures swift onboarding and helps businesses get started with the HRMS as quick as possible
- Holistic platform to aid employers and HRs in streamlining people management and save time
- Elegant and modern system of managing employee leaves and attendance
- Hassle-free payroll processing ensuring precision and accuracy
Cons
Consumers have complained about missing extensive reporting structure. The software has technical issues due to which the system often logs out on its own. Attendance and time management needs attention.
Suitability
Best suitable for industries such as IT, Consulting, Recruitment and Staffing, Manufacturing, Logistics, Healthcare, BFSI.
Pricing: Paid plans start from INR 250 Per User Per Month upto 100 users and then additional charges are applicable.
#9: BambooHR
Suitable for small and medium enterprises, Bamboo HR is one stop platform for managing the workforce. It gives full liberty in terms of analyzing, sorting, controlling and accessing data whenever required and thus improving the overall productivity of the organizations. The customer support of the software has been top-rated by its users and the software has received massive support because of its intuitive interface.
Features
- Recruitment and onboarding
- Absence and leave management
- Employee records
- Reporting and analytics
- Employee self-service
- Compensation
- Performance management
- eNPS employee satisfaction
Pros
- Offers integrations with 125+ platforms such as Slack, Indeed, Deel, Netsuite, Microsoft, and so on
- Tax filing support
- Comprehensive payroll reporting
- All-in-one platform to streamline payroll processing and manage employee performance
- ATS-backed quick hiring and onboarding functions
Cons
Consumers have complained of a hard-to-use interface with poor visuals. Features like time tracking and reporting are not very robust and Bamboo HR does not have built-in scheduling.
Suitability
BambooHR is best suitable for growing businesses.
Pricing: Basic paid plan starts from INR 8K for upto 12 employees per month. Extra charges are applicable per employee.
#10: RazorpayX
RazorpayX software has automated the process of salary transfer across any bank in India. It also gives 3 months of free trial plan with no hidden charges due to which this software is most sought after by growing startups in India. It has automated the process of salary transfer by taking care of payments and filing the compliances thus taking care of one of the biggest challenges for the HR leaders in any organization.
Features
- HR management
- Payroll Processing & Calculation
- Leave & Attendance
- Health Insurance
- Automated Bank Transfer
- Payroll Compliance
- Employee Insurance
- TDS, ESI, PF & PT
- Help Desk
Pros
- Unified platform to store crucial employee data
- Access to pre-built reports and in-depth analytics to spearhead decision-making
- Automated workflows to simplify daily functions
- Talent hiring and onboarding facilities
Cons
Customers have complained about the software being in a very nascent stage and lacking a lot of compliance-related developments. The customer support team has also been criticized for not being proactive.
Suitability
RazorpayX is best suitable for growing businesses.
Pricing: It provides a free plan for 3 months post which it charges INR 100 Per User Per Month.
Start Your Asanify’s HRMS Free Trial Now!
When to purchase an HRMS?
There is no single answer to this question. A business can opt for HRMS even when they are as small as 5 employee company. The main aim of the software is to allow the industry to move swiftly without having to deal with the nuances of payroll, employee management, attendance management, and onboarding or exit processes. Having automated these services, the HR team and management can focus on other aspects of the business. Thus, if your organization feels that they are ready to devote its valuable time to other processes rather than being involved in workforce management, HRMS is the answer.
The success of a company is often attributed to effective management, and managing human resources is a challenging aspect of this. However, new technology has simplified workforce management. HR management software, combined with skill matrix software, has made it easier for both small and large companies to manage their human resources efficiently and effectively.
It is a good idea to involve the Finance and IT team along with the HR team when deciding to choose an HR management software to decide on the best possible interface selection and to weigh down the various functions that are used cross-team.
Suggested Read: What are Global Payroll Services? Definition & Benefits
Conclusion – 10 Best HRMS Software in India
Now that you know the 10 best HRMS software in India, you can decide what option is best suitable for your business based on the various pricing and features available.
With the shift in trends and companies opting for remote work culture, installing an HRMS would not only help in workforce management but also enhance employee experience, eliminating any possible error due to human intervention.
Right from hiring to onboarding to managing the day-to-day schedule and exit processes, every organization needs the right HR management software and we, at Asanify, aim to bring that solution to you.
Ready to take that digital plunge and give your employee a new experience?
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Frequently Asked Questions (FAQs)- 10 Best HRMS Software in India
HRMS helps in efficiently administering the company’s employee benefits program. It also helps in protecting the rights and benefits of the employees by managing their overtime, bonuses, and reimbursements efficiently.
HRIS (Human Resource Information System) payroll software is a type of software designed to manage and automate the payroll process within an organization. It integrates with various HR functions to streamline payroll tasks, ensuring accurate and timely payment to employees.
HRIS (Human Resource Information System) focuses on managing and storing employee data and HR records, while HRMS (Human Resource Management System) encompasses a broader range of HR functions, including recruitment, performance management, and payroll. Essentially, HRIS is a subset of HRMS, with HRMS offering a more comprehensive suite of tools for managing all aspects of human resources.
An HRMS (Human Resource Management System) tool is a comprehensive software platform that integrates various HR functions such as recruitment, employee management, payroll, performance evaluation, and benefits administration into a single system. It streamlines HR processes, enhances data accuracy, and improves efficiency by automating and managing different aspects of human resource management.
The cost of HR software in India varies widely depending on the features and scale of the solution. Basic HR software can start from around ₹5,000 to ₹20,000 per year for small businesses, while more advanced systems with comprehensive features may range from ₹50,000 to ₹2,00,000 or more annually. Pricing is often based on factors like the number of users, modules included, and customization requirements.
HRMS software simplifies Human Resources processes, enhances compliance, improves employee experience, and supports fact-based decision-making.
Yes! Most of the readily available HRMS solutions offer customization to help meet specific business requirements.
Most HRMS software integrates well with payroll, accounting, CRM, and other business systems.
Typically, the security of HRMS software in most cases means encryption, access controls, regular backups, and compliance with data protection regulations.
Prices start at ₹1,000 per month while the higher end goes up to ₹50,000 a month depending upon features and number of users.
Yes, the HRMS software is designed for remote and hybrid teams through the use of self-service portals and mobile access.
Evaluate your business needs, budget, user friendliness, integration capabilities, and vendor support before making a choice about HRMS.
Not to be considered as tax, legal, financial or HR advice. Regulations change over time so please consult a lawyer, accountant or Labour Law expert for specific guidance.
