![You are currently viewing 10 Best HRMS Software in India [2025] – Features, Comparison & Pricing](https://media.asanify.com/wp-content/uploads/2022/07/21102654/smartworks-coworking-cW4lLTavU80-unsplash-scaled.jpg)
If you run a business in India, you might by now know the importance of having a robust HR management system. Right from hiring to onboarding to even performance management the process could be quite daunting. However, a lot of businesses have now started using HRMS software to streamline their operations and improve efficiency. Here are the top 10 best HRMS software in India that you might want to take a look at in 2025. With the ages changing there are also changes in the software that is being released. So let’s stay up to date with this list.
Contents
- What is an HRMS platform?
- Benefits of Using HRMS Software in India
- How to Choose from the Best HRMS in India?
- What to Look for in an HRMS Software?
- Is HRMS and HCM the same?
- How can HR software help small and medium-sized businesses (SMBs)?
- How much does payroll software cost in India?
- Why do Businesses need HR Software?
- 10 Best HRMS in India
- Asanify
- Keka
- GreytHR
- ZingHR
- Darwinbox
- Zoho People
- Qandle
- FactorHR
- SumHR
- HROne
- Comparison Table
- When to Purchase an HRMS?
- Conclusion- 10 Best HRMS Software in India
- FAQs- 10 Best HRMS Software in India
What is an HRMS Platform?
Human resources management system, abbreviated as HRMS, is a suite of software applications. It is used to manage human resources and other related processes such as compliance, performance, and finance throughout the employee’s lifecycle. As per survey results by PwC HR Technology, 58% of companies use HR technology to identify, attract, and retain talent. No wonder why the increasing need of an intuitive and efficient HRMS is felt by organizations all over the world!
An HRMS is mostly used by HR leaders in an organization to fully understand its workforce and handle day-to-day tasks while staying in compliance with government compliances. However, it can also be utilized by other managers and employees acting as a single platform to keep track of other tasks such as individual performance, payroll management, time & attendance management, and finance management.
Given that an HRMS can provide data on the overall costs incurred by the organization, it also serves as an invaluable system to help the company’s leader scrunch financial insights, going beyond the data from the accounts department.
Benefits of Using HRMS Software in India
The key to a company’s success is largely credited to “good management” and managing human resources has never been easy. With the new technology, HR management software has made workforce management easier and is leveraged by small and big companies alike to deal with their human resources effectively.
- Improved efficiency: By automating the process of recruitment, onboarding & off-boarding, payroll management, and training, HRMS reduces a lot of administrative responsibilities and thus allows the HR leaders to focus on other projects and important office work that needs human intervention.
- Reduced manual errors: As the process of payroll management, tax, and reimbursement gets automated, the chances of error get reduced by almost half. HRMS can help in saving millions of money by cutting down on any such manual error during manual entry in payroll.
- Compliance Regulations: Since this software is updated with the latest government compliances, HR leaders can rely on these to ensure that the organizational compliances are aligned with those with the labor laws.
- Improved decision making: The HRMS is a one-stop solution to accessing employee data and thus makes it easier for HR leaders as well as managers to track employee performance, leave management, and well-being. These data can back any action taken, thus fostering a healthy work environment.
- Improved employee management: The HRMS is integrated with tools that allow employees to take quick actions and share any necessary feedback without having to wait for third-party intervention, thus boosting employee engagement and building trust in the process.
How to Choose From the Best HRMS Software in India?
With a lot of HRMS being available in the market choosing the right one seems like a tough job. However it is not when you have the right set of options you are looking for and understanding the process of choosing one. With the following steps, you can understand which ideal HR software is tailored to your needs.
Identifying your business needs
HR software is not a one-size-fits-all solution; what works for one organization may not work for another. Start the process of identifying the software your organization needs by carefully considering your organization’s specific needs. Think about these questions:
- Which HR processes take the most time?
- Is your priority on payroll, hiring, or staff engagement?
- How many employees will use the HR software?
- Are there any legal, or industry regulatory policies you have to comply with?
For example, a new organization may prioritize recruitment functionalities more than an established organization that may focus strongly on performance reviews and data analysis.
Evaluate user-friendliness and accessibility
The most effective HR software is one your team finds simple to use. Confusing interfaces can discourage use and decrease efficiency. Prioritize software with:
- Clear and straightforward dashboards and navigation
- Mobile capabilities for access anywhere
- Adaptable features to fit your existing processes Try a demo or trial to confirm the software is user-friendly and meets your team’s needs.
Cloud Based vs on-premise solutions
When choosing HR software you will have the choice between either cloud-based or on-premise software, both of which have their own benefits. The principal benefit of cloud-based systems is the ability to access the software from anywhere, in addition to automatic updates and pricing structure that can scale cost with your company’s growth, which is optimized for remote and/or hybrid workforces.
On-premise systems would be locally installed to devices but would need to be maintained with potentially higher cost upfront with complete control and security on your company’s local device network.
Check integration options
To maintain fluid operations, the chosen HR software must integrate well with your company’s current tech stack, including accounting software, CRM systems, and productivity applications. Therefore, prioritize software that offers seamless integration.
Prioritize compliance and security
When it comes to handling sensitive employee data there is a lot of responsibility being put up on the manager. Verify that the software that you are using is compliant with all the laws such as follows:
- GDPR (General Data Protection Regulation)
- Local labor laws and tax codes
- HIPAA (Health Insurance Probability and Accountability Act)
Also look for other features such as role-based access, end-to-end data encryption, and regular security updates to protect your information.
What to Look for in an HRMS Software?
When we talk about HRMS software there are certain features that can never be overlooked upon. Here are a few such features that you want to make sure are present in your HRMS software.
Onboarding
The onboarding module enhances the experience of new hires and gives a positive first impression. It makes filling out forms and reviewing policies easier. You want to make sure that the data transfers smoothly as the candidate moves from recruiting into onboarding while you are developing these HR system requirements.
A customizable landing page that showcases company information is a key feature. Ease of completion and signing of employee documentation before the first day. You also need action lists for all onboarding stakeholders.
Performance Management
HR tools now combine casual feedback with formal reviews. When evaluating the system’s characteristics, pay attention to:
- adjustable templates for employee and supervisor information
- adjustable business process workflows
- forms filled out simultaneously during evaluation periods
- analysis and reporting of results using dashboards
- feedback from all colleagues and supervisors
- linkage with other systems for performance evaluation, salary review, and career development.
This feature guarantees a complete and effective system for performance appraisal and management for different companies with various requirements and methods of comment collection.
Reporting, analytics, and dashboards
When considering HR software, the aspects of reporting and the dashboard’s features are of primary importance. You will want to ensure the software offers enough standard reports and dashboards that offer charts and graphs for reporting purposes and information you can act on. You will want to ensure you can create a custom report, easily, with the possibility to email that report on a scheduled basis to the predetermined employees.
Ensure the software allows you to set permissions for each role so a person, based on their title or role, does not have access to employee data that might be sensitive in regards to other employees. If you thoroughly consider these aspects, you will ensure the technical software has the right features to meet the needs of your organization
Integration options
Linking your HR system to other office software can be extremely useful. For example, IT managers may require information on new hires and terminations. Normally, there are two integration options: custom integrations and partner integrations.
Custom integrations allow for programmatic data extraction from the HR system; partner integrations allow pre-built connections to particular third-party applications. These options simplify data transfer between systems, help operational efficiency, and provide one consistent source of HR data.
Payroll
The ability to share data between HR and payroll is important, no matter how the reporting structure is set up. Most HR systems provide payroll modules and/or integrations with the leading payroll providers. Below are some important payroll modules:
- Seamless integration with core HR – to eliminate duplicate data entry
- support for multiple currencies – for multinational functionality
- the right amount of payroll codes – to meet current and future needs
- employee access – to pay statements and tax forms
- integration with time and attendance and benefits modules – for payroll process efficiency
- simple data validation tools – that keep the data clean prior to submission
- payroll comparison function – to identify changes from pay cycle to pay cycle.
Is HRMS and HCM the same?
Though both HRMS (Human Resource Management System) and HCM (Human Capital Management) have a close relationship, they both are not the same. The term HRMS, in general, refers to software systems involving core HR functions, like payroll, employee records, recruitment, and benefits administration. HCM goes further because it involves a large set of strategic HR practices focusing on managing and developing the staff of an organization as a valuable asset. HCM activities include talent management, performance management, learning and development, and succession planning. In short words, HRMS is much more transactional and paper-pushing in nature, whereas HCM focuses on the overall management and development of human capital.
How can HR software help small and medium-sized businesses (SMBs)?
HR software can provide many benefits to small and medium-sized businesses (SMBs), such as:
- Simplification of Administrative Works: Automated HR functions like recruitment, payroll, and employee management reduces manual time consumption and errors.
- Compliance in Human Resource: HR software helps SMBs with compliance to the labor laws and compliance needs of an organization by recording employee details and maintaining the necessary documents.
- Better Recruitment: Recruitment modules can help with job posting, applicant tracking, and onboarding, which enable SMBs to attract and hire talent much better.
- Performance Management: Using data-driven insights from the HR software, the organization will measure performance, set goals, and assign the areas of development for each employee.
- Cost Savings: Decrease administrative burdens along with processes streamlined because the product will help reduce operational costs and increase productivity.
- Employee Self-Service: Most of HR software provides self-service portals for employees to provide access to their details, request their leaves, and manage their benefits in a scheme, thereby freeing up time for HR staff to focus on more strategic initiatives.
- Data and Analytics: HR software gives rich data and analytics on workforce metrics, which enables SMBs to ensure proper decision-making on hiring, retention, or organizational development.
How much does payroll software cost in India?
The cost of payroll software in India may vary significantly based on various factors such as the services included, number of employees, and whether it is cloud-based or premises-based. Here is a general breakdown:
- Monthly Subscription Model: This generally ranges from ₹1,000 to ₹15,000 per month for the selected software provider, depending upon which services are included. Extra costs may also be applicable for every employee added.
- Annual Plans: Many vendors offer annual plans starting from ₹10,000 going all the way to ₹1,00,000 or more depending upon the size of the business and the features the user will require.
- One-time License Fee for On-Premise Software: ₹30,000 to ₹3,00,000 and beyond, which doesn’t include costs for further maintenance and support.
- Add-on features like Tax management, Compliance tracking, reporting features, etc. are extra.
Many of the software vendors also provide free trial or demo, which is an excellent option for SMBs to even try a few before they need to enter their wallets.
Why do Businesses need HR Software?
There are many main reasons business requires HR software:
- Productivity: Automated repetitive HR tasks like payroll processing, onboarding, and document management allow freeing time in the HR departments from those activities to focus on strategic programs.
- Data Management: HR software brings all data about employees to a single place so that management can easily access it; hence accuracy and security of the data are enhanced.
- Improved Employee Experience: Self-service options and simplified processes assist in improving employee experience-a famous contributor to satisfaction as well as engagement.
- Comprehensive Reporting: HR software offers analytics and reporting facilities, which help in making valid data-driven decisions related to staffing, performance, or strategic plans.
- Compliance: HR software ensures compliance with labor laws and regulations as it creates an accurate record of employee data and needed reportage.
- Talent Management: Its features include performance tracking, learning and development modules, and succession planning in aiding the businesses in developing their talent and ensuring that the right people are in the right place in the organization.
- Scalability: The solutions by HR software can easily grow with a business, allowing them to alter their HR processes as they expand and change over time.
10 Best HRMS Software in India
Are you aware that almost 70 percentage of the organizations in India are now planning to invest in HR software? So, HR software will now become an undoubtedly a tool that will transform your HR operations to increase efficiency. Here is a list of well researched top 10 HRMS solutions that are available in India.
#1: Asanify
Asanify is an HRMS that has been designed by keeping in mind customers as the best interest. The software also aims at making the HR process more agile and helps in both cost and time savings. It is also focused on helping fast-growing businesses along with young startups to scale quickly. The user-friendly platform also makes it one of the easiest to use and most engaging platforms.
Key Features
- Offers free trials for people to experience the software before you take any firm decision
- Single-click payroll that helps get rid of complex calculations
- Quick and automated employee onboarding processes
Pros
- Dedicated module that manages employee leaves with ease
- Elite end-to-end HRMS services that are available at pocket-friendly rates
- Seamless attendance policy management
Cons
- Can not be used for free once the free trial is over
- Integration with apps such as Tally is still a work in progress
Pricing
One of the most affordable plans in the entire industry. The paid plans start at a small fee of INR 99 per employee per month. Asanify is also ready to provide customized pricing based on the needs of the organization.
Best For
Asanify is one of the best software for entrepreneurs, small businesses, and fast growing startups. Not to mention even global enterprises can access a budget-friendly yet one of the most compatible software.
Website
#2: Keka
Keka HR is one of the leading HR tech solution especially for SMEs that offers a single platform to manage almost all the HR operations. With the help of Keka HR, it is possible for businesses to manage HR operations effectively while also improving employee productivity.
Key Features
- Automated payroll calculations and processes
- Efficient management of employee database that is centralized and easy to access
- Streamlined employee time sheets to easily track workforce management.
Pros
- Offers a wide range of HR management features
- Automated a lot of various HR tasks
- Self-service portal for employees
Cons
- Pricing is very high for small businesses
- Complex modules for small business needs
- Technical assistance is required for the integration
Pricing
There are three pricing plans –
- Foundation – Rs. 6999 for 100 users per month
- Strength – Rs. 9999 for 100 users per month
- Growth – Rs. 13999 for 100 users per month
Best For
It is best suited for all small and medium-sized organizations.
Website
#3: greytHR
GreytHR is considered to be one of the leading HR software solutions that helps in streamlining HR processes while also empowering employees. It is quite easy to keep your team productive and focused while utilizing this software.
Key Features
- Employee data management along with a self service portal
- Compliance with all local regulations and laws
- Simplified attendance and leave management.
Pros
- Its customer support is responsive and nimble with a quick turnaround time
- It is compliant with all the regulations
Cons
- The mobile app is often slow and lags quite frequently
- Platform tends to show some errors and glitches
Pricing
There are three pricing plans as follows:
- Essential – Rs. 3495 per month for 50 employees
- Growth – Rs. 5495 per month for 50 employees
- Enterprise – Rs. 7495 per month for 50 employees.
Best For
The ideal choice is for large and medium-sized organizations.
Website
#4: ZingHR
ZingHR is a cloud-based HRMS that provides an end-to-end solution for all the HR processes. With a few of the unique features, it helps organizations to streamline their HR processes and boosting their productivity.
Key Features
- Detailed analytics and reports for better decisions
- Simplified time and attendance tracking
Pros
- Consists of a mobile app
- Automated payroll processing with compliance with tax regulations
- Easy to use self-service tools for employees.
Cons
- Employee attendance management is an issue
- The time management feature is not available
Pricing
Zing HR’s affordable pricing starts right from Rs. 7250 per month for 50 employees.
Best For
This application is most suitable for small, medium, and large-sized organizations.
Website
#5: Darwinbox
Darwinbox is considered to be a modern, cloud-based HR software that provides a range of services to help manage HR functions seamlessly while also maximizing productivity and efficiency. It also helps enhance employee engagement and streamline HR operations.
Key Features
- Automated HR process right from recruiting to offboarding
- Employee management and self-service tools
- Easy to manage leave requests and attendance management.
Pros
- Customizable integrations options
- Insights and analytics for better decision-making
- Simplified payroll processing
Cons
- Not stable and lacks scalability
- API integration with third-party apps needs to have improvements in them.
Pricing
Darwinbox follows a quotation-based and requirement-specific pricing model.
Best For
It is the best for all small and medium-sized organizations.
Website
#6: Zoho People
Zoho People is quite a user-friendly HRMS that simplifies complex HR processes. They also offer an extensive set of features that range from recruitment to exit all under a single platform.
Key Features
- Automated onboarding and offboarding process
- Simple to use and set goals while also keeping track of performance
- Efficient payroll processing with cumbersome tax calculations taken care of.
Pros
- Flexible time and attendance tracking
- Recruitment and applicant tracking can be done seamlessly.
Cons
- Payroll features are only limited to India
- The platform lacks 24/7 chat or phone support
Pricing
Zoho People’s package starts from Rs. 48 per month for a single user and it is usually billed at the end of the year.
Best For
The ideal choice would be for all large and medium-sized organizations.
Website
#7: Qandle
Qandle tends to provide quite a cost-effective HR platform that consists of all essential features for managing the HR processes. It is also user-friendly and consists of asset tracking and leave management.
Key Features
- Onboarding and asset management
- Compliance and payroll processing
- Enhanced attendance and leave management
Pros
- Easy to use and covers all important aspects
- The attendance system is easy to use
Cons
- The application tends to crash and consists of bugs
- Slow module loading and geotagging is an issue
Pricing
The pricing for Qandle HRMS starts from Rs. 2450 per month for 50 employees. It goes up to Rs. 6450 per month for 50 employees.
Best For
Best for all businesses that seek a comprehensive and customizable HRMS. Also good for small and medium-sized organizations.
Website
#8: FactoHR
FactoHR is a cloud-based comprehensive HR software that is specifically designed to streamline and automate HR processes. It is also one of the ideal solutions for almost all types of businesses.
Key Features
- Onboarding and performance management
- Payroll and expense management
- Reporting and analytics
Pros
- Scalable and configurable
- Quick implementation
- Extensive feature set
Cons
- The potential learning curve for complex configurations
- Limited features that are advanced according to industry requirements.
Pricing
There are 5 pricing options and consist of prices ranging from Rs. 2,999 to Rs. 5,999. This could vary based on the edition chosen.
Best For
Best for all organizations such as small, medium, and large looking for a versatile HR solution.
Website
#9: SumHR
Sum HR is a cloud based HRMS that aims to ease out the HR processes. It also reduces reliance on spreadsheets.
Key Features
- Automated payroll processing, expense claims, and compliance management
- Access to key information and features on the go
- Access to attendance and leave management
Pros
- It streamlines HR processes such as onboarding and payroll
- Provides affordable pricing plans, especially for small-scale businesses.
Cons
- UI could be quite outdated and not so polished
- There are a few slow performance issues.
Pricing
The pricing starts at as low as Rs. 49 per month. This is usually billed annually.
Best For
One of the best options for small and medium-sized businesses.
Website
#10: HROne
HROne is a cloud-based HRMS that helps businesses to simplify the operations related to HR. With its unique features, HROne tends to automate and streamline the workforce while also improving efficiency.
Key Features
- Simple and accurate payroll processing
- Analytics and Reporting
- Automated onboarding process
Pros
- The interface is quite user-friendly
- Data management is centralized which provides efficient management of employee information
- Streamlining of HR processes.
Cons
- While generally user-friendly, a few of the extensive features could be a bit complex
- The survey tool within HROne is not so robust or feature-rich.
Pricing
HROne follows an upon-request quotation-based pricing model.
Best For
Ideal for all small, medium and large-sized organizations.
Website
Comparison Table
Here is a comparison table with the overview of the various software listed along with each of their features.
| Software | Price | Free Trial | Key Features | Best Suited For |
| Asanify | Starts at ₹99 per employee per month; Customized pricing is available | Offers free trials | * Offers free trials for people to experience the software* Single-click payroll that helps get rid of complex calculations* Quick and automated employee onboarding processes* Dedicated module that manages employee leaves with ease* Seamless attendance policy management | Entrepreneurs, small businesses, fast-growing startups, and global enterprises |
| Keka | Foundation: ₹6999 for 100 users per monthStrength: ₹9999 for 100 users per month Growth: ₹13999 for 100 users per month | Offers free trials | * Automated payroll calculations and processes* Efficient management of employee database that is centralized and easy to access* Streamlined employee time sheets to easily track workforce management | Small and medium-sized organizations |
| greytHR | Essential: ₹3495 per month for 50 employeesGrowth: ₹5495 per month for 50 employeesEnterprise: ₹7495 per month for 50 employees | Yes, a 7-day trial is provided | * Employee data management along with a self-service portal* Compliance with all local regulations and laws* Simplified attendance and leave management | Large and medium-sized organizations |
| ZingHR | Starts from ₹7250 per month for 50 employees | Free trials are provided | * Detailed analytics and reports for better decisions* Simplified time and attendance tracking* Automated payroll processing with compliance with tax regulations* Easy-to-use self-service tools for employees | Small, medium, and large-sized organizations |
| Darwinbox | Quotation-based and requirement-specific | No free trial provided | * Automated HR process right from recruiting to offboarding* Employee management and self-service tools* Easy to manage leave requests and attendance management | Small and medium-sized organizations |
| Zoho People | Starts from ₹48 per month for a single user (billed annually) | Yes, a 30 day free trial is included | * Automated onboarding and offboarding process* Simple to use and set goals while also keeping track of performance* Efficient payroll processing with cumbersome tax calculations taken care of* Flexible time and attendance tracking* Recruitment and applicant tracking | Large and medium-sized organizations |
| Qandle | ₹2450 to ₹6450 per month for 50 employees | Yes free trial is provided. | * Onboarding and asset management* Compliance and payroll processing* Enhanced attendance and leave management | Small and medium-sized organizations |
| FactoHR | ₹2,999 to ₹5,999 (varies by edition) | Yes, a free trial is provided | * Onboarding and performance management* Payroll and expense management* Reporting and analytics | Small, medium, and large organizations |
| sumHR | Starts at ₹49 per month (billed annually) | Yes, a 7-day free trial is provided. | * Automated payroll processing, expense claims, and compliance management* Access to key information and features on the go* Access to attendance and leave management | Small and medium-sized businesses |
| HROne | Quotation-based | Yes, a free trial is provided. | * Simple and accurate payroll processing* Analytics and Reporting* Automated onboarding process | Small, medium, and large-sized organizations |
Start Your Asanify’s HRMS Free Trial Now!
There is no single answer to this question. A business can opt for HRMS even when they are as small as 5 employee company. The main aim of the software is to allow the industry to move swiftly without having to deal with the nuances of payroll, employee management, attendance management, and onboarding or exit processes. Having automated these services, the HR team and management can focus on other aspects of the business. Thus, if your organization feels that they are ready to devote its valuable time to other processes rather than being involved in workforce management, HRMS is the answer.
The success of a company is often attributed to effective management, and managing human resources is a challenging aspect of this. However, new technology has simplified workforce management. HR management software, combined with skill matrix software, has made it easier for both small and large companies to manage their human resources efficiently and effectively.
It is a good idea to involve the Finance and IT team along with the HR team when deciding to choose an HR management software to decide on the best possible interface selection and to weigh down the various functions that are used cross-team.
Suggested Read: What are Global Payroll Services? Definition & Benefits
Conclusion – 10 Best HRMS Software in India
It’s evident that the correct technology substantially influences your business’s HR operations. These systems handle fundamental tasks and offer crucial insights that facilitate improved decision-making and a more engaged employee base. Utilizing a powerful HRMS such as Asanify can fundamentally change how you manage payroll, performance, and employee engagement, converting them from simple tasks to strategic resources.
The objective is to discover a solution that simplifies your workflows and supports your team’s growth and contentment. We trust this guide will be a useful tool in your search for HRMS software that will elevate your HR practices and drive your business forward. Feel free to contact us for more details or further insights into the HRMS market. You could also try out a free trial at Asanify today to check whether we match all your needs!
Book a Free Demo with us right now!
Frequently Asked Questions (FAQs)- 10 Best HRMS Software in India
HRMS (Human Resource Management System) software is a tool that helps businesses manage various HR functions, such as payroll, employee data, and recruitment, in a centralized system.
Determining the “best” varies by business needs, but popular options include Darwinbox, Keka, and GreytHR, which offer comprehensive features. It is important to look at the features that best suit your companies needs.
Analyze your company’s specific HR needs, consider your budget, and ensure the software integrates with your existing systems. Prioritize user-friendliness and compliance with relevant regulations.
Yes, HRMS software is highly suitable. It can streamline HR processes, save time, and support growth, making it valuable for businesses of all sizes.
Essential features include payroll processing, employee database management, attendance tracking, leave management, and compliance tools. Mobile access and integration capabilities are also important.
Many HRMS solutions are designed to handle Indian statutory compliance, including tax regulations and labor laws. Ensure the software is regularly updated to reflect changes.
Costs vary widely depending on the provider and features, ranging from per-employee monthly fees to larger, tiered packages. It is important to get quotes from various providers.
Yes, many modern HRMS platforms offer mobile access, allowing employees and HR staff to manage tasks on the go.
Typically, the security of HRMS software in most cases means encryption, access controls, regular backups, and compliance with data protection regulations.
While it requires planning, most HRMS providers offer data migration tools and support to facilitate a smooth transition.
Yes, Asanify does offer free trials, so that potential customers can experience the software before making a purchase.
Not to be considered as tax, legal, financial or HR advice. Regulations change over time so please consult a lawyer, accountant or Labour Law expert for specific guidance.
