Top 10 Payroll Companies in Pune (2025): A Complete Guide

Pune has rapidly transformed into one of India’s leading business cities, with thriving IT parks, automotive clusters, engineering industries, and a growing startup ecosystem. The presence of SMEs and multinational corporations has made payroll management a crucial yet increasingly complex function. It’s no longer limited to salary processing companies must also handle statutory deductions, comply with Maharashtra labor laws, and adapt to frequent tax changes. For many HR and finance teams, managing payroll in-house can quickly become overwhelming and risky.

To overcome these challenges, more businesses in Pune are outsourcing payroll. Specialist providers offer automation-driven salary processing, accurate tax management, compliance monitoring, and employee self-service portals. Outsourcing reduces costs, ensures compliance, and delivers peace of mind, enabling organizations to focus on scaling and innovation. This guide explores payroll outsourcing in Pune, key compliance requirements, in-house vs outsourced models, and the Top 10 Payroll Companies in Pune for 2025.

Table of Contents

• What Does Payroll Outsourcing Mean
• What Services Do Payroll Outsourcing Firms Provide?
• How is In-House Payroll Different from Outsourced Payroll?
• Top 10 Payroll Companies in Pune (2025)
• Payroll Compliance Laws Applicable in Pune
• How Payroll Outsourcing Eases Tax Management
• What Employee Perks Can Be Handled Through Outsourced Payroll?
• Selecting the Right Payroll Outsourcing Partner in Pune
• Common Challenges Global Companies Face With Payroll Outsourcing in Pune
• Comparative Overview of the Top Providers
• Why Opt for Asanify as Your Payroll Outsourcing Partner in Pune?
• FAQs

What Does Payroll Outsourcing Mean?

Payroll outsourcing refers to hiring a third-party provider to handle all payroll-related tasks, including salary calculation, statutory deductions, compliance filings, and employee benefits.

For Pune businesses, payroll outsourcing has become a strategic decision rather than just an operational one. Pune’s economic ecosystem includes IT services, automotive manufacturing, engineering, retail, and logistics. Each of these industries has different wage structures, statutory obligations, and workforce expectations, which makes payroll management more complicated.

By outsourcing payroll, organizations:

• Ensure error-free salary processing with automated tools.
  
• Remain compliant with PF, ESIC, gratuity, and professional tax laws applicable in Maharashtra.
  
• Avoid penalties associated with late tax filings or compliance errors.
  
• Gain scalability as payroll providers can seamlessly handle workforce growth.
  
• Allow HR and finance teams to focus on strategic projects rather than administrative tasks.
  

In Pune, where startups and SMEs often lack large HR teams, outsourcing payroll helps companies maintain compliance and efficiency while staying cost-effective.

What Services Do Payroll Outsourcing Firms Provide?

Payroll outsourcing companies in Pune deliver end-to-end payroll and compliance support that goes far beyond just issuing salaries. Their services cover every aspect of payroll management to help businesses reduce risks, improve efficiency, and stay compliant with both central and Maharashtra-specific labor laws.

Salary Administration and Payroll Processing

• Handles complete payroll calculations, including gross salary, statutory deductions, overtime, reimbursements, and bonuses.
• Uses automation tools to reduce errors and ensure timely salary transfers directly to employee bank accounts.
• Improves employee satisfaction by guaranteeing punctual, error-free salary disbursement every cycle.

Tax Compliance and Returns Filing

• Manages central tax obligations such as TDS deductions and state-level professional tax compliance in Maharashtra.
• Prepares and files quarterly and annual returns, including Form 24Q, ensuring deadlines are met.
• Issues Form 16 to employees, simplifying their personal income tax filings.
• Monitors frequent tax rule changes and updates payroll systems accordingly to avoid penalties.

Statutory & Regulatory Compliance

• Ensures full adherence to labor laws, including EPF, ESIC, gratuity, bonus, and labor welfare fund contributions.
• Manages compliance under the Maharashtra Shops and Establishments Act, 2017, covering employee leave entitlements, working hours, and establishment registration.
• Tracks new legislative updates and integrates them automatically into payroll systems.
• Minimizes compliance risks, audits, and disputes with authorities.

Benefits and Perks Management

• Administers group health and life insurance schemes, ensuring seamless premium deductions.
• Manages allowances for travel, meals, fuel, and other perks in a tax-efficient way.
• Implements Flexible Benefit Plans (FBPs) so employees can customize their perks and maximize take-home pay.
• Processes leave encashment, reimbursements, and incentives while maintaining compliance with taxation rules.

Payslip & Payroll Reports

• Provides employees with digital self-service portals to access payslips, view deductions, and track reimbursements.
• Generates detailed payroll reports for HR and finance teams to use in audits, budgeting, and workforce planning.
• Offers real-time insights into compensation trends, helping companies make data-driven financial and HR decisions.
• Enhances transparency and builds employee trust through easy access to payroll records.

By covering these areas, payroll outsourcing providers simplify HR operations, reduce errors, and ensure compliance stability.

Suggested Read: Comprehensive Guide to Employee Tax Optimization in India

How is In-House Payroll Different from Outsourced Payroll?

Aspect	In-House Payroll	Outsourced Payroll
Management	Internal HR/Finance staff manage payroll	External payroll experts manage payroll
Technology	Requires investment in payroll software & updates	Provider offers their own advanced tech
Compliance	Company monitors central & state laws	Provider ensures compliance with all updates
Scalability	Limited to internal capacity	Adapts quickly as workforce grows
Best Fit	Very small businesses with <10 employees	Startups, SMEs, and enterprises expanding in Pune

While in-house payroll may suit small firms, outsourcing ensures compliance accuracy, scalability, and cost efficiency for growing organizations.

Top 10 Payroll Companies in Pune (2025)

Payroll outsourcing providers in Pune were selected based on experience, compliance expertise, technology-driven solutions, scalability, and client reviews. These 10 companies stand out for their ability to serve both startups and enterprises.

1. Asanify – Best Payroll & EOR Platform for Global and Indian Teams

Asanify is a leading payroll and Employer of Record (EOR) provider that simplifies payroll automation, compliance management, and cross-border hiring. It’s especially effective for Pune-based startups, SMEs, and global firms setting up operations in India.

The platform ensures accurate payroll runs, tax filings, and compliance with PF, ESIC, gratuity, and professional tax while also supporting international teams. Its intuitive dashboard and scalability make it one of the most popular payroll choices in India.

Key Features:

• Automated payroll with 100% accuracy
  
• TDS compliance and tax filing support
  
• EOR India services for entity-free hiring
  
• Employee self-service portal for payslips & reimbursements
  
• Seamless HR & finance integrations
  
• Global payroll management for distributed teams
  

Pros & Cons:

Pros	Cons
End-to-end payroll + EOR services	More focused on SMEs than very large enterprises
Strong compliance support for Indian laws	Analytics features still being expanded
Quick onboarding for remote employees	Automation-first, limited manual payroll
Easy-to-use dashboard	Requires demos for international teams

2. ADP India – Enterprise Payroll Outsourcing

ADP India is part of the globally recognized ADP brand, specializing in payroll for large enterprises with complex structures. It’s ideal for multinationals and large Indian corporations in Pune. With decades of experience, ADP brings global best practices to Indian payroll, ensuring accuracy and compliance at scale. Its enterprise-grade solutions are designed to integrate with complex HR systems, making it a trusted choice for companies with large and distributed workforces.

Pros	Cons
Decades of payroll expertise	Expensive for SMEs and startups
Highly scalable for large MNCs	Setup can be complex
Proven compliance automation	Less personalized customer service

3. Wisemonk – Payroll & EOR Partner for Global Expansion

Wisemonk combines payroll outsourcing with HR compliance and EOR India services. It’s a strong choice for global companies hiring in Pune without setting up an entity. The platform is particularly valuable for startups and SMEs working with international teams, as it simplifies both local compliance and cross-border hiring. By offering end-to-end support, Wisemonk helps businesses manage payroll, onboarding, and compliance in a seamless, cost-efficient way.

Pros	Cons
Strong focus on EOR India & global hiring	Less established brand compared to ADP
Covers payroll + HR compliance	Limited HR modules
Startup-friendly & SME-focused	Pricing details less transparent

4. RazorpayX Payroll – Startup-Friendly Payroll

RazorpayX Payroll integrates directly with Razorpay’s payments ecosystem, making it a top choice for Pune-based startups and SMEs. It offers an easy-to-use cloud-based platform that automates payroll calculations, tax deductions, and statutory filings. By combining salary payouts with Razorpay’s payment gateway, it provides businesses with a seamless and efficient way to manage both payroll and employee reimbursements.

Pros	Cons
Seamless integration with Razorpay	Limited compliance support compared to larger providers
Perfect for startups & early-stage businesses	Not suitable for enterprises
Automates TDS, PF, and ESIC	India-only (no global payroll)

5. Zimyo – Affordable HR & Payroll Suite

Zimyo offers affordable cloud-based payroll with integrated HR features. It’s well-suited for SMEs and growing businesses in Pune. The platform streamlines payroll, benefits, and compliance while also offering tools for employee engagement and performance tracking. With its user-friendly interface and flexible pricing plans, Zimyo makes advanced HR and payroll solutions accessible to small and mid-sized companies.

Pros	Cons
Cost-effective solution	Advanced features available only in higher tiers
Employee self-service portal	Limited enterprise-level customizations
Scales with SMEs	Some modules behind premium plans

6. Keka HR – Payroll & HR Platform for SMEs

Keka HR is popular among Pune’s SME sector, combining payroll with performance management and HR tools. Its platform is designed to improve both employee experience and HR efficiency by integrating payroll with attendance, leave management, and performance reviews. With a strong local presence and adoption across fast-growing companies, Keka HR is trusted by Pune-based businesses looking for an all-in-one HR and payroll solution.

Pros	Cons
Strong adoption among SMEs in Pune	Learning curve for new users
Combines payroll + HR modules	Focuses more on HR than payroll outsourcing
Great employee engagement features	Lacks global payroll support

7. GreytHR – Payroll with Compliance Focus

GreytHR is trusted across India for compliance automation and affordability, particularly for SMEs and mid-sized firms. Its platform simplifies payroll processing, statutory filings, and employee data management, making it a reliable choice for businesses that prioritize compliance. With wide adoption across industries, GreytHR combines cost-effectiveness with proven functionality to support companies in Pune as they scale.

Pros	Cons
Affordable for startups & SMEs	User interface less modern
Reliable compliance coverage	Limited advanced analytics
Proven adoption across industries	Support varies across plans

8. PeopleStrong – Enterprise Payroll Outsourcing Partner

PeopleStrong offers enterprise-level payroll combined with HRMS and AI-driven features, making it a choice for large enterprises in Pune. The platform is built to handle complex payroll structures, large employee bases, and multi-location operations with ease. With its AI-powered insights and integrated HR tools, PeopleStrong enables enterprises to streamline workforce management while ensuring full compliance with Indian labor laws.

Pros	Cons
Enterprise-grade payroll + HR	High cost for SMEs
AI-powered payroll features	Complex setup
Proven with large Indian firms	Overkill for smaller companies

9. HRMantra – Payroll & Compliance Automation

HRMantra provides payroll and compliance-focused solutions for both SMEs and large firms. Its platform emphasizes automation to reduce manual intervention, offering features like real-time statutory updates, customizable workflows, and detailed reporting. With a strong focus on compliance management, HRMantra is particularly valuable for Pune businesses seeking reliable payroll operations across different industries.

Pros	Cons
Strong compliance automation	Outdated UI
Flexible for SMEs & enterprises	Limited global payroll features
Automates repetitive processes	Less known among startups

10. FactoHR – Mobile-First Payroll & HR

FactoHR delivers payroll and workforce management via a mobile-first platform, popular with SMEs and mid-sized firms in Pune. It enables employees to access payslips, tax details, and leave records directly through mobile apps, improving transparency and convenience. With its focus on scalability and ease of use, FactoHR helps growing businesses streamline payroll while keeping compliance and employee engagement at the forefront.

Pros	Cons
Mobile-first design	Limited customization for enterprises
Affordable pricing	Customer support varies
Solid compliance support	Not as feature-rich as global providers

Comparative Overview of the Top Payroll Providers in Pune

Provider	Best For	Key Strengths	Compliance Coverage	Tech & Features	Why Choose Them
Asanify	Startups, SMEs, Global Firms	Payroll + EOR + compliance + global hiring	Full Indian compliance, plus global EOR	Automation-driven, integrated HR tools	Ideal for firms expanding in India or abroad without an entity
ADP India	Large Enterprises, MNCs	Global payroll expertise, enterprise-grade systems	Extensive compliance with Indian + global laws	Advanced integration with HR/ERP	Perfect for multinationals with complex structures
Wisemonk	Startups, SMEs, Global Firms	EOR + payroll + compliance in India	Handles central + state-level compliance	End-to-end HR & payroll	Great for foreign firms hiring in Pune without a legal entity
RazorpayX Payroll	Startups, SMEs	Payroll linked with Razorpay payments ecosystem	EPF, ESIC, PT, TDS compliance	Cloud-based, easy setup, expense reimbursements	Best for startups wanting quick, integrated payroll + payments
Zimyo	SMEs, Growing Businesses	Affordable payroll with HR features	Standard payroll compliance (PF, ESIC, PT)	Cloud-based, employee engagement tools	Good for small firms needing affordable HR + payroll
Keka HR	SMEs, Mid-sized Firms	Payroll + HRMS + performance management	Full statutory compliance	Strong HR integration (leave, attendance, reviews)	Best for SMEs looking for an all-in-one HR/payroll solution
GreytHR	SMEs, Mid-market Firms	Trusted nationwide for compliance automation	Strong compliance automation (PF, ESIC, PT)	Affordable, simple UI, employee self-service	Reliable and cost-effective compliance-focused payroll
PeopleStrong	Large Enterprises	AI-driven HR + payroll, scalable for big firms	Extensive compliance features	HRMS + analytics + payroll in one	Best for large, multi-location enterprises in Pune
HRMantra	SMEs & Large Firms	Compliance-heavy payroll + automation	Real-time statutory updates	Customizable workflows, detailed reports	Ideal for firms prioritizing compliance risk management
FactoHR	SMEs, Mid-sized Firms	Mobile-first payroll & workforce management	Standard compliance support	Employee app for payslips, taxes, leave	Great for growing firms needing mobile-based payroll

Payroll Compliance Laws Applicable in Pune

Tax compliance is one of the most intricate aspects of payroll in India, and Pune is no exception. With its diverse mix of IT companies, manufacturing clusters, and growing startups, businesses must handle both central taxation rules and Maharashtra-specific regulations. Payroll outsourcing providers in Pune help companies simplify tax management by automating calculations, ensuring timely filings, and staying updated on evolving tax laws.

Key ways payroll outsourcing eases tax management in Pune include:

• Accurate TDS Deduction
  • Providers calculate and deduct Tax Deducted at Source (TDS) in line with the latest Income Tax rules.
  • This ensures employee salaries are taxed correctly and employers stay compliant with statutory obligations.
• Professional Tax Compliance in Maharashtra
  • In Maharashtra, professional tax is levied on employees above specific salary thresholds.
  • Payroll firms track these slabs, make precise deductions, and file payments with the state tax department on schedule.
• Quarterly and Annual Returns Filing
  • Outsourcing firms prepare and file returns such as Form 24Q, ensuring accuracy and punctuality.
  • This eliminates the burden on internal HR and finance teams, while protecting companies from late fees and penalties.
• Issuance of Form 16 for Employees
  • Payroll providers generate and distribute Form 16 certificates annually.
  • Employees rely on these documents for income tax filing, which enhances trust and transparency between employers and staff.
• Advance Tax & Compliance Monitoring
  • Providers track advance tax liabilities and upcoming due dates.
  • They help firms in Pune avoid missed deadlines, tax audits, or disputes with authorities by ensuring all statutory obligations are met.
• Automation to Prevent Errors
  • Automated payroll systems reduce the chance of manual miscalculations in tax deductions.
  • This safeguards businesses from overpayment, underpayment, or non-compliance during audits.

Why Pune Companies Benefit from Payroll Outsourcing for Taxes

By outsourcing payroll, Pune businesses can manage TDS, Professional Tax, and statutory filings with ease. Automation-driven systems and compliance experts ensure accurate deductions, timely filings, and stress-free audits. This not only reduces penalties but also builds long-term credibility with employees and regulators.

What Employee Perks Can Be Managed Through Payroll Outsourcing?

Payroll outsourcing providers in Pune also handle perks such as:

• Travel and meal allowances
  
• Group health & life insurance
  
• Leave encashments & reimbursements
  
• Flexible Benefit Plans (FBPs)
  
• Performance-linked bonuses
  

This helps companies offer a comprehensive compensation package while keeping administration efficient and compliant.

Major Advantages of Payroll Outsourcing in Pune

• Cost savings compared to in-house payroll teams.
  
• Accuracy in payroll calculations.
  
• Compliance assurance with PF, ESIC, gratuity, and professional tax.
  
• Scalability for startups and SMEs scaling into enterprises.
  
• Employee satisfaction from timely, error-free payroll.
  
• Data security through encrypted systems.
  

Payroll outsourcing is not just about saving time it’s a strategic enabler for growth in Pune’s competitive business environment.

Selecting the Right Payroll Partner in Pune

When choosing a payroll outsourcing company in Pune, businesses should carefully evaluate providers across compliance, pricing, technology, and employee experience. The right partner can simplify payroll management, ensure legal compliance, and deliver value for money.

• Compliance Expertise with Indian and Maharashtra Laws
  • A dependable payroll partner must be well-versed in both central labor laws and state-specific regulations like the Maharashtra Shops & Establishments Act.
  • This ensures accurate handling of PF, ESI, professional tax, gratuity, and bonus requirements while protecting companies from fines, audits, and compliance risks.
• Pricing Transparency to Avoid Hidden Costs
  • Some providers advertise low base prices but add hidden charges for statutory filings, onboarding, or software usage.
  • Look for payroll firms in Pune that follow transparent pricing models with clear cost breakdowns, so businesses can budget accurately without surprise expenses.
• Technology Integrations with HRMS and Accounting Tools
  • Seamless integration with HR, finance, and accounting systems saves time and prevents duplication of data.
  • Leading payroll outsourcing firms in Pune provide API-based integrations or pre-built connectors to ERP, HRMS, and accounting platforms, streamlining operations for businesses of all sizes.
• Employee Self-Service Portals for Convenience
  • Employees in Pune’s fast-growing IT and startup ecosystem expect instant access to payslips, tax forms, and leave balances.
  • Outsourcing providers offering modern, user-friendly self-service portals enhance employee experience, reduce HR workload, and improve organizational efficiency.

Common Challenges Global Companies Face With Payroll Outsourcing in Pune

• Changing statutory laws across India
• Multiple wage structures across industries
• Integration issues with global payroll software
• Regional nuances in employee expectations

Suggested Read: Labour Laws in India: A 2025 Compliance Guide

Why Choose Asanify as Your Payroll Partner in Pune?

Asanify is a trusted payroll and Employer of Record (EOR) platform built to simplify HR and compliance for startups, SMEs, and global enterprises operating in India. With its strong focus on automation, compliance accuracy, and seamless employee experience, Asanify enables Pune-based businesses to run payroll effortlessly while meeting every statutory requirement under Maharashtra laws and beyond. By partnering with Asanify, companies eliminate payroll complexities and can focus on driving growth and innovation.

Key Features of Asanify’s Payroll Services

• End-to-End Payroll Processing – Automated salary calculation, reimbursements, and payouts with complete accuracy.
• Regulatory & Compliance Assurance – Full coverage of PF, ESI, TDS, gratuity, and state-specific mandates in Maharashtra.
• Tax Optimization & Filings – Simplified TDS deduction, Form 16 generation, and efficient tax handling for both employers and employees.
• Employee Self-Service Portals – Digital access to payslips, leave balances, and reimbursements for a smooth employee experience.
• Customizable Payroll Reports – Tailored reporting for finance, HR, and audit requirements to support data-driven decisions.
• Transparent & Scalable Pricing – Flexible plans that scale with your business size without hidden charges.

Beyond Payroll Services

Asanify goes beyond standard payroll management by offering:

• EOR Services in India – Helping global companies hire employees compliantly without setting up a local entity.
• Comprehensive HR Administration – From employee onboarding to exit management, everything is streamlined.
• Benefits & Perks Management – Health insurance, allowances, and perks administration built into payroll.
• Contractor & Remote Team Support – Smooth onboarding and payments for contractors and distributed teams.
• Dedicated HR Compliance Support – Local expertise in Indian labor laws and Maharashtra-specific compliance.

With Asanify, businesses gain a single integrated solution for payroll, compliance, and global workforce management, ensuring accuracy, compliance, and efficiency at every step.

FAQs

Not to be considered as tax, legal, financial or HR advice. Regulations change over time so please consult a lawyer, accountant  or Labour Law  expert for specific guidance.