Hiring top talent in Poland is no longer limited to local recruiters or traditional in-house HR setups. As one of Europe’s fastest-growing talent hubs, Poland offers access to a highly skilled, multilingual workforce across industries such as IT, finance, customer service, logistics, and manufacturing. For global and local companies alike, staffing agencies now provide a strategic path to hiring quickly, cost-effectively, and in full compliance with Polish labor regulations.
In 2025, staffing agencies in Poland are offering more than just recruitment — they deliver end-to-end services including talent sourcing, onboarding, payroll processing, benefits administration, and legal compliance with ZUS, PIT, PPK, and employment contracts. Whether you’re hiring temporary workers, contractors, or full-time employees, these agencies help scale teams efficiently without the need to establish a local entity.
This guide explores the top staffing firms in Poland, key roles they help fill, common hiring models used, and compliance factors to consider. You’ll also learn why companies are increasingly turning to global-ready solutions like Asanify to hire in Poland seamlessly and legally. If you’re planning to expand or build a remote team in Poland, this comprehensive guide is your essential starting point.
Table of Contents
- What Does a Staffing Agency Do and When Should You Use One?
- Common Roles Polish Staffing Firms Fill Across Industries
- Why Staffing Partnerships Give Polish Companies a Competitive Hiring Edge
- Staffing, Recruiting, and EOR: Which Hiring Model Fits Your Business?
- Hiring Models Used by Polish Staffing Providers
- The 10 Leading Staffing Agencies in Poland in 2025
- Detailed Comparison of Top 10 Staffing Agencies in Poland
- Which Polish Cities Are Leading in Staffing Demand?
- How to Select the Right Staffing Partner for Your Hiring Needs
- Why Global Employers Choose Asanify for Seamless Hiring in Poland
- FAQs
What Does a Staffing Agency Do and When Should You Use One?
A staffing agency in Poland acts as an intermediary between employers and job seekers, helping organizations find and onboard qualified talent for a variety of roles — including temporary, contract-based, and full-time positions. These agencies take on a broad set of responsibilities, from candidate sourcing and background screening to employment contract management, onboarding, payroll processing, benefits administration, and compliance with Polish labor laws.
For businesses — especially international firms or startups — partnering with a staffing agency offers both speed and peace of mind. The agency assumes many employer obligations, including handling contributions to ZUS (social insurance), PIT (personal income tax), and ensuring legal adherence to employee protections under Polish labor codes.
Engaging a staffing firm in Poland is especially beneficial when:
- You need to scale your workforce quickly in response to project needs or seasonal demand
- Your company lacks internal HR infrastructure or legal knowledge of Polish employment law
- You are entering the Polish market and want to avoid the cost and complexity of establishing a local entity
- You want to ensure compliance and reduce risks related to worker misclassification, tax errors, or labor disputes
Common Roles Polish Staffing Firms Fill Across Industries
Poland’s staffing ecosystem is diverse and robust, serving a wide range of industries and skill levels. Whether you’re looking for technical specialists, support staff, or senior professionals, staffing agencies in Poland can connect you with qualified candidates across both white-collar and blue-collar roles.
Information Technology and Software
Poland is a thriving tech hub with strong talent in:\
- Frontend and Backend Developers
- QA Engineers and Testers
- DevOps Engineers
- UI/UX Designers
- IT Support Technicians and System Administrators
Finance and Accounting
With a strong academic base and bilingual workforce, agencies frequently place:\
- Financial Analysts
- Payroll Specialists
- Certified Accountants
- Tax Consultants
- Treasury and Compliance Analysts
Customer Service and BPO
Poland’s multilingual capabilities make it ideal for:\
- Customer Support Representatives
- Virtual Assistants
- Call Center Agents
- Order Management and Processing Staff
Manufacturing and Industrial
A key part of Poland’s economy, this sector demands:\
- CNC Machine Operators
- Forklift Drivers
- Assembly Line Workers
- Quality Control Inspectors
- Maintenance Technicians
Engineering and Construction
Agencies regularly supply roles like:\
- Civil, Mechanical, and Electrical Engineers
- Project Managers
- AutoCAD and Technical Drafting Specialists
Life Sciences and Healthcare
In growing demand post-pandemic:\
- Lab Technicians
- Nurses and Clinical Assistants
- Clinical Research Associates
- Medical Equipment and Device Sales Reps
Sales and Marketing
Fast-moving consumer and tech brands hire:\
- Business Development Managers
- Digital Marketing Executives
- Account Managers
- E-commerce Operations Specialists
This industry-wide coverage makes staffing agencies a reliable partner for companies of all sizes across Poland.
Suggested Read: Remote Employees Onboarding Checklist with EOR in Poland
Why Staffing Partnerships Give Polish Companies a Competitive Hiring Edge
Staffing partnerships in Poland offer strategic advantages for companies seeking speed, compliance, and flexibility in workforce management. These collaborations allow businesses to respond quickly to changing operational demands while reducing the administrative burden and legal risks associated with direct employment. In a country like Poland, where labor regulations are detailed and non-compliance can lead to audits or penalties, working with a staffing agency ensures a high degree of legal and operational assurance.
One of the most valuable benefits is access to pre-vetted talent pools. Staffing firms maintain comprehensive databases of skilled professionals, categorized by role, sector, and region. This enables companies to avoid the lengthy sourcing and screening process and instead focus on selecting from already-qualified candidates.
Staffing agencies also help accelerate hiring timelines. Thanks to standardized onboarding processes and ready-to-engage candidate pipelines, agencies can often fill critical roles in a matter of days — a key advantage for time-sensitive projects.
Agile workforce management is another major benefit. Businesses can scale up or down without the long-term obligations associated with permanent employment. This is especially valuable in seasonal industries or during periods of rapid expansion.
On the compliance side, agencies manage all obligations related to Polish employment law, including ZUS (social insurance), PIT (income tax) filings, adherence to the labor code, PPK contributions, and statutory leave benefits.
Lastly, staffing firms offer cost predictability through fixed-rate or hourly billing models, helping employers budget more accurately and avoid unexpected HR overheads.
Staffing, Recruiting, and EOR: Which Hiring Model Fits Your Business?
Choosing the right hiring model depends on your company’s goals, budget, and long-term talent strategy. Staffing offers flexibility for short-term or project-based roles, while recruiting is ideal for permanent hires. Employer of Record (EOR) services are best suited for global companies looking to hire in Poland without setting up a local legal entity. Each model comes with distinct advantages in terms of cost, compliance, and scalability.
| Model | Best For | Key Characteristics |
| Staffing | Short-term or project-based roles | Agency is the legal employer, provides flexibility |
| Recruiting | Full-time, permanent roles | One-time fee for candidate sourcing, direct client employment |
| EOR | Global hiring without a legal entity | EOR handles legal employment, payroll, tax, compliance |
Choosing the right model depends on your budget, project length, and compliance needs.
Hiring Models Used by Polish Staffing Providers
Staffing agencies in Poland offer multiple hiring models tailored to different business needs, timelines, and levels of commitment. Understanding these models helps companies choose the right approach for scaling teams effectively while staying compliant.
Temporary (Contingent) Staffing
This model is ideal for companies facing seasonal peaks, urgent projects, or fluctuating workloads. The staffing agency acts as the legal employer, handling all HR responsibilities including payroll, tax deductions, and social security (ZUS) compliance. It is widely used in sectors like manufacturing, retail, logistics, and warehousing.
Contract-to-Hire
Contract-to-hire arrangements give employers the flexibility to assess a candidate’s skills, productivity, and cultural fit before offering a permanent role. During the initial contract phase, the worker remains on the staffing agency’s payroll. This model reduces long-term hiring risk and supports better retention decisions.
Direct Hire
Best suited for strategic or permanent positions, especially in white-collar roles. The staffing agency sources, screens, and shortlists top candidates, but the hiring company directly employs the selected individual from the outset. This is commonly used for leadership, technical, or specialist roles.
Managed Teams (Body Leasing)
In this model, the staffing provider delivers an entire team of professionals under a single contract. The agency oversees day-to-day operations, including team scheduling, payroll, performance management, and legal compliance. It’s often used for IT projects, customer support centers, or large-scale industrial assignments.
The 10 Leading Staffing Agencies in Poland in 2025
- Asanify
- Adecco Poland
- Randstad Polska
- Trenkwalder Polska
- ManpowerGroup Poland
- Grafton Recruitment
- Hays Poland
- Antal Poland
- EWL Group
- LeasingTeam Group
1. Asanify
Asanify is a global Employer of Record (EOR) and staffing platform that helps companies hire full-time employees or contractors in Poland without setting up a local legal entity. It specializes in compliance, payroll, and onboarding for remote and international teams. Asanify also supports seamless cross-border invoicing, localized employment contracts, and automated HR workflows tailored to Polish regulations. Its unified platform enables companies to manage global talent operations while ensuring 100% compliance with Poland labor law, tax, and social security laws.
Key Features:
- EOR and staffing combined
- Full compliance with Polish labor laws (ZUS, PIT, PPK)
- End-to-end payroll and benefits administration
- Fast onboarding across all major Polish cities
- Ideal for global companies entering Poland
2. Adecco Poland
Adecco Poland is part of the global Adecco Group and offers large-scale staffing solutions across manufacturing, logistics, retail, and administrative sectors. It has strong infrastructure for high-volume hiring.
Key Features:
- Mass recruitment and workforce leasing
- Presence in all major Polish cities
- In-house training and upskilling programs
- Focus on blue-collar and light industrial roles
- Strong compliance and payroll support
3. Randstad Polska
Randstad Polska is one of Poland’s leading HR service providers, known for both temporary staffing and permanent recruitment. It also provides workforce consulting and outsourcing.
Key Features:
- End-to-end HR solutions
- Specialized talent pools for logistics, IT, and administration
- Strong emphasis on labor law compliance
- Digital tools for hiring and performance tracking
- Employer branding and retention support
4. Trenkwalder Polska
Trenkwalder Polska specializes in industrial and logistics staffing, offering reliable workforce support for factories, warehouses, and production plants.
Key Features:
- Industrial and technical workforce supply
- Nationwide recruitment network
- Workforce outsourcing and HR consulting
- Temporary and long-term assignments
- Expertise in production line staffing
5. ManpowerGroup Poland
A global player with a strong local presence, ManpowerGroup Poland supports staffing across IT, engineering, sales, and finance. It serves both SMEs and large enterprises.
Key Features:
- Multisector staffing (white- and blue-collar)
- IT and finance talent solutions
- Career transition and talent development services
- Legal employment and payroll support
- Workforce analytics and reporting
6. Grafton Recruitment
Grafton Recruitment is focused on mid-level and specialist positions in finance, legal, HR, and customer service. It has multilingual capabilities and a strong urban focus.
Key Features:
- Specialized recruitment for skilled roles
- Focus on urban centers like Warsaw and Kraków
- Multilingual candidate sourcing
- Contract and direct hire staffing
- Fast placements with sector-specific recruiters
7. Hays Poland
Hays Poland offers high-end recruitment and HR services for skilled professionals across IT, finance, engineering, and sales. It is known for executive-level hiring.
Key Features:
- Focus on permanent and contract hiring
- Executive search and interim management
- Strong employer branding support
- Salary benchmarking and talent insights
- Extensive candidate database across white-collar sectors
8. Antal Poland
Antal Poland is a leading agency in executive search and recruitment for management-level and niche roles. It operates across sectors such as healthcare, consulting, and manufacturing.
Key Features:
- Executive and specialist search
- Advanced talent mapping tools
- Sector-specific recruitment teams
- Flexible hiring models (retainer, success fee)
- Strategic advisory for workforce planning
9. EWL Group
EWL Group specializes in international labor mobility and cross-border staffing, especially from Eastern Europe and Asia. It serves industries like agriculture, logistics, and food production.
Key Features:
- Cross-border workforce sourcing
- Visa and immigration handling
- Bulk hiring for seasonal and industrial jobs
- On-site staff management
- Legal and payroll services for foreign workers
10. LeasingTeam Group
LeasingTeam Group is one of Poland’s largest locally owned staffing and HR outsourcing firms. It covers everything from temporary staffing to full HR process outsourcing.
Key Features:
- Broad service portfolio (staffing, RPO, outsourcing)
- Customized HR solutions for large enterprises
- Focus on telecom, services, and back-office roles
- Flexible contract models
- Data-driven HR analytics and payroll services
Detailed Comparison of Top 10 Staffing Agencies in Poland
The Polish staffing market includes both global giants and specialized local agencies, each offering unique strengths across industries and hiring models. In the comparison below, we evaluate the top 10 staffing firms based on their service offerings, industry focus, geographic reach, compliance capabilities, and suitability for different business needs. This helps employers choose the right partner aligned with their hiring goals in Poland.
| Agency | Specialization | EOR/Global Support | Cities Covered | Industries |
| Asanify | EOR + Staffing | Yes | Nationwide + Global | Tech, Finance, Support |
| Adecco Poland | Mass recruitment | No | Nationwide | Manufacturing, Retail |
| Randstad Polska | Temp & Perm roles | No | Nationwide | Logistics, IT, Admin |
| Trenkwalder Polska | Light Industrial Staffing | No | Nationwide | Production, Logistics |
| ManpowerGroup PL | Multi-sector Staffing | No | Major Cities | Finance, Tech, Retail |
| Grafton Recruitment | Specialized Recruitment | No | Urban Areas | Legal, Finance, HR |
| Hays Poland | White-collar Roles | No | Business Hubs | Marketing, IT, Finance |
| Antal Poland | Executive Search | No | Key Cities | Management, Consulting |
| EWL Group | Cross-border Hiring | No | Poland + EU | Blue-collar, Industrial |
| LeasingTeam Group | HR Outsourcing | No | Nationwide | Services, Contact Centers |
Which Polish Cities Are Leading in Staffing Demand?
- Warsaw: Major tech and finance hub. High demand for developers, analysts, and operations roles.
- Kraków: Known for shared services and BPO. Strong hiring in customer support and finance.
- Wrocław: Engineering, logistics, and IT hiring are dominant.
- Gdańsk: Port logistics, trade, and maritime industries drive staffing needs.
- Poznań: Growing demand in automotive, manufacturing, and food processing.
- Lublin & Rzeszów: Increasing foreign investment fuels back-office and multilingual staffing.
How to Select the Right Staffing Partner for Your Hiring Needs
Choosing the right staffing partner in Poland can significantly impact your hiring success, compliance standards, and workforce efficiency. To make an informed decision, consider the following key factors:
Understand Your Industry
Not all staffing agencies specialize in every sector. It’s essential to choose a partner with proven experience in your industry — whether that’s IT, manufacturing, logistics, healthcare, or finance. Industry-focused agencies will have access to more relevant talent pools and a better understanding of role-specific qualifications, certifications, and onboarding requirements.
Evaluate Turnaround Time
Speed-to-hire is critical, especially for project-based or urgent staffing needs. Ask potential partners about their average time-to-fill for specific roles. Agencies with large pre-vetted candidate databases and streamlined processes will be able to deliver talent much faster than those starting every search from scratch.
Check Legal Compliance Expertise
Poland has strict labor laws and social contribution requirements. Ensure your staffing partner can handle ZUS (social insurance), PIT (income tax), and PPK (employee capital plans), along with statutory benefits like paid leave, medical certificates, and notice periods. Non-compliance can result in legal and financial penalties for your business.
Assess Scalability and Geographic Reach
If you plan to hire across multiple cities like Warsaw, Kraków, or Wrocław, make sure the agency has a national presence and can scale operations quickly during peak hiring seasons. Scalability is crucial for businesses anticipating rapid growth or high-volume hiring.
Look for EOR Capabilities
If you’re a foreign company without a legal presence in Poland, prioritize staffing partners who also offer Employer of Record (EOR) services. An EOR ensures that your remote employees are hired legally under Polish labor laws while managing their payroll, contracts, and benefits on your behalf.
By carefully evaluating these criteria, you can select a staffing partner that not only meets your current hiring needs but also supports your long-term growth and compliance goals in Poland.
Suggested Read: Employee Tax Optimization in Poland: Maximize Your Take-Home Pay in 2025
Why Global Employers Choose Asanify for Seamless Hiring in Poland
Asanify has become a preferred partner for global companies looking to hiring in Poland without the complexity and cost of establishing a local legal entity. Through its integrated Employer of Record (EOR) and staffing platform, Asanify enables businesses to onboard, manage, and pay employees or contractors in full compliance with Polish labor laws.
Unlike traditional recruitment firms, Asanify handles every element of the employment lifecycle — from drafting compliant contracts to managing payroll, tax reporting, social security (ZUS), and employee capital plans (PPK). Whether you need to hire a software engineer in Kraków or a finance analyst in Warsaw, Asanify streamlines operations while mitigating legal risk.
Key Benefits of Using Asanify
- Quick deployment of Polish employees or contractors
Hire talent across Poland in days, not weeks, with a fully compliant onboarding process. - Legal employment contracts tailored to Polish Labor Code
All agreements meet national labor requirements, including notice periods, leave entitlements, and statutory protections. - Full tax, ZUS, and PPK handling
Asanify manages all mandatory contributions and filings, ensuring strict regulatory compliance. - End-to-end HR and benefits administration
From payroll to leave tracking and employee benefits, Asanify acts as your extended HR team in Poland. - Transparent invoicing and cost management
Predictable pricing models with no hidden fees or legal surprises. - Local support with global hiring infrastructure
Polish labor expertise combined with a globally scalable platform makes Asanify ideal for growing cross-border teams.
By choosing Asanify, employers not only gain a faster route to building teams in Poland, but also avoid the administrative, financial, and legal complexities typically associated with international hiring.
FAQs
Yes, staffing is legal and widely used. Foreign companies can partner with local staffing firms or use an EOR like Asanify.
These include ZUS contributions (pension, disability, and health), paid annual leave, sick leave, PPK (retirement savings), and maternity/paternity benefits.
Depending on the role, temporary positions can be filled within 3-7 days, while specialized roles may take 2-4 weeks.
Termination must comply with Poland’s Labor Code. Staffing agencies usually guide you on notice periods and severance.
Basic company registration, identification of job role, salary details, and a service agreement with the staffing firm.
Most white-collar professionals speak fluent English, especially in IT, finance, and BPO sectors.
Yes, agencies deduct and remit PIT and ZUS on behalf of the worker and employer.
Staffing is often cheaper for short-term roles. EOR is ideal for long-term remote hiring with full compliance.
Yes, most staffing models in Poland support conversion after a defined probationary or trial period.
Yes, Asanify fully adheres to Polish tax, employment, social security, and benefit regulations while offering global EOR support.
Not to be considered as tax, legal, financial or HR advice. Regulations change over time so please consult a lawyer, accountant or Labour Law expert for specific guidance.
