Job experience letter: How to write an excellent one in under 2 minutes

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If you are an HR head at a small business or a founder at a startup – you would frequently be asked for a job experience letter. Whether for interns or for full-time employees leaving your organization – this is important evidence of their experience.

If you are struggling to find the right template or learn about how to write a work experience letter both easily and quickly, read on.

Today I will cover:

Download the job experience letter template now!



What is a work experience letter?

The authoritative and administrative head of an organization drafts a job experience letter. This HR letter contains information regarding the existing employee who is terminating his/her contract with the business organization.

When an employee leaves an organization, there is a lot of documentation done. Similarly, when a candidate applies for a new job, they need to produce many documents and letters. A common one across both cases here is the experience letter.

In the first case, HR, the employee’s supervisor or manager writes the letter. In the second case, the candidate applying for a job submits a letter of experience as proof of having worked at a given company previously and proof of having relevant experience.

The employee details mentioned in the experience letter help in the critical analysis of the employee’s skills and aptitude. An analysis of the job experience letter format is important in this regard.

How to write a work experience letter?

While writing an experience letter, you need to keep in mind the following things,

  • Mention key details regarding the employee characteristics and aptitudes, and employee performance in the organization.
  • Make sure it is concise yet impactful.

And don’t forget to include the following things when you write an Employee experience letter

What to include while drafting a job experience letter template?

You can think of a company experience letter as a shorter version of a recommendation letter. Here I’ve come up with the most effective steps for drafting a job experience letter.

  1. Use your company’s letterhead – The official company letterhead is at the beginning of the letter. This is a sign of assurance that the letter is having the power from the requisite authority.
  2. Include the date of issuance – In the upper right or left corner of the letter, you must mention the date of issuance.
  3. Write a salutation
  4. Employee’s full name
  5. Include the employee’s job title or designation – If the employee was given a promotion when they worked with you, then that too needs to be mentioned here.
  6. Describe the employee – Write a brief description concerning the skills, behavioural characteristics and work ethics of the employee. You can pick up from the information delivered by the Curriculum Vitae of the employee. The skills and profiling of the employee characteristics should match with the requirements demanded from the administrative authorities of the new business organization where the employee is about to join.
  7. Write a positive statement about the employee’s future to close the letter – An amicable layoff and resignation process leads to a sustainable and harmonious relationship between the employee and his ex-employer. A positive statement like this increases the chances of the employee becoming a boomerang employee.
  8. Include a signature line – Your signature, your printed name, your designation with the company and the company’s seal. 

job experience letter - cta


Experience letters are the basic entry routes for the employees into a new business venture or organization. Now that you know how to write an experience letter, you can better maintain your relations with former employees. 

I’m sure by now you have also downloaded the template to write the perfect experience letter right? No? Then what are you waiting for? download it now!


What is the purpose of writing job experience letters?

A letter is an important tool for creating an avenue for the employee to enter a new business organization and venture. The employee details mentioned there help in critically evaluating the employee before he is enlisted into the employment exchange rolls. A working letter format helps in gauging important details about the employee. The letter portrays the kind of business performance the employee has delivered in his previous employment thereby helping in aggregating the specific business skills of the employees.

Where must the salutation be mentioned in the job experience letter?

At the beginning of the letter.

What should your job experience letter state?

Your letter should have your date of joining and date of leaving (if that is the case) on the company letterhead. You can also ask your employer to add any major achievement. For example; if you have been promoted during your tenure, you can request the same.

Is a job experience letter necessary?

More than mandatory, it would be a fair employment practice to issue an employment letter to any employee.

In case you do not have a job experience letter what can you do?

As most good companies have stringent rules regarding the documentation of one’s previous employer, it is best to have a job experience letter from your previous employer. In case you do not have a letter, add a reference from the previous letter so that your employer can ensure your credibility.


Not to be considered as tax, legal, financial or HR advice. Regulations change over time so please consult a lawyer, accountant  or Labour Law  expert for specific guidance.