Poland has become one of Europe’s most attractive destinations for global expansion. With its central location, skilled workforce, competitive salaries, and business-friendly environment, hiring in Poland offers major opportunities for international companies in 2025. However, navigating Polish labor laws, payroll rules, and HR compliance can be challenging—especially if you don’t have a registered entity.
This is where a Professional Employer Organization (PEO) or Employer of Record (EOR) becomes essential. By using a PEO in Poland, you can hire in Poland quickly, manage employees compliantly, and streamline payroll without the burden of setting up a local subsidiary.
Table of Contents
- What Is a PEO in Poland
- PEO vs EOR in Poland – What’s the Difference
- Why Use a PEO in Poland Instead of Setting Up an Entity
- Simplify Global Compliance
- Key Employment Insights in Poland
- No Entity? No Problem
- How a PEO Helps With Payroll, Tax & Benefits in Poland
- Polish Labor Laws Made Simple With a PEO
- When to Choose a PEO Over Other Hiring Models
- What to Look for in a Polish PEO Partner
- Asanify’s Advantage as a PEO in Poland
- What Does It Cost to Build a Team in Poland
- Ready to Hire in Poland? Here’s What to Do Next
- FAQs
What Is a PEO in Poland?
A PEO in Poland is a trusted partner that helps companies manage Human Resource Management functions locally while ensuring compliance. Acting as a co-employer, a PEO takes care of:
- Payroll processing & Payroll Managing
- Salary disbursement with local compliance
- Statutory and optional benefits management
- HR documentation and employee contracts
- Filing with Polish authorities
- Contractor Management solutions for freelancers and consultants
This model is ideal for startups, SMEs, and scaling businesses that want to hire in Poland without committing to a costly local entity.
With Asanify’s PEO services, you can employ professionals across Poland and 160+ countries. We ensure employees are paid correctly, receive market-aligned benefits, and remain fully compliant with labor laws. You retain control of daily work while we manage the compliance and administration.
PEO vs EOR in Poland – What’s the Difference?
Understanding the distinction between a PEO and an Employer of Record (EOR) in Poland is essential for selecting the right hiring approach. While both solutions allow you to hire in Poland without the heavy administrative load of building a full HR team, their structures operate differently. A PEO partners with your local entity to share HR and payroll management responsibilities, whereas an EOR becomes the official legal employer in Poland—managing contracts, taxes, and compliance independently, even if you don’t have an entity.
| Feature | PEO in Poland | EOR in Poland |
| Legal Employer | Client (shared employer) | EOR provider (full legal employer) |
| Entity Requirement | Requires local entity | No entity required |
| Payroll & HR | Shared with client | Fully managed by EOR |
| Best For | Companies with entity | Startups testing market |
| Immigration & Visas | Handled by client | Managed by EOR |
| Contracts | Client owns contracts | EOR issues compliant contracts |
| Switching to Entity | Already in place | Easy migration supported |
Why Use a PEO in Poland Instead of Setting Up an Entity?
Partnering with a PEO in Poland gives fast-growing companies a competitive edge by unlocking efficiencies, compliance support, and cost savings usually accessible only to larger corporations. Asanify PEO service provides a compliant and scalable way to hire, onboard, and manage top talent—without the need to establish a local legal entity.
Hire Top Talent in Poland
Poland has a strong workforce in IT, engineering, finance, and logistics. With Asanify, you can hire in Poland quickly without worrying about entity setup.
- Access multilingual professionals across Warsaw, Kraków, and Wrocław
- Avoid bureaucratic red tape
- Offer competitive, compliant compensation
Build Your Global Employer Brand
By aligning with local HR standards, you position your company as a reliable employer.
- Offer benefits tailored to Polish employees
- Stay compliant with local working hours and contracts
- Use a Salary Calculator to benchmark pay
Reduce HR and Legal Overhead
Without a PEO, you would need local lawyers, tax experts, and HR managers. Asanify eliminates those costs.
- Avoid entity setup expenses
- Prevent payroll mismanagement issues
- Save on HR administration
Test & Expand Into New Markets
If you’re not ready for a permanent setup, a PEO lets you test Poland as a growth hub.
- Hire one or multiple employees with ease
- Scale quickly across Polish regions
- Transition to a local entity later
Suggested Read: Employee Tax Optimization in Poland in 2025
Simplify Global Compliance
Poland’s employment regulations are comprehensive and require careful adherence. With Asanify, you gain confidence that every aspect of HR, payroll, and taxation is managed in line with Polish law.
- Stay compliant with Poland’s standard 40-hour workweek and overtime policies
- Ensure alignment with vacation entitlements, sick leave, public holidays, and parental benefits
- Rely on local HR and legal experts to oversee filings, audits, and labor inspections
Key Employment Insights in Poland
Payroll Processing & Contributions
- Payroll processed monthly
- Employer social security: ~19.21–22.41%
- Employee social security: ~13.71%
Leave Policies
- 13 public holidays per year
- Paid vacation: 20–26 days based on tenure
- Sick leave covered by employer (first 33 days)
- Maternity leave: 20 weeks (can be extended)
- Paternity leave: 2 weeks
Bonuses & Benefits
- 13th-month salary common in some industries
- Meal vouchers, medical insurance, and company cars are popular perks
Income Tax (2025)
- 12% up to PLN 120,000 (~€27,500)
- 32% above PLN 120,000
Cultural Alignment and Professional Etiquette
Success in Poland depends on compliance and cultural awareness:
- Formal but friendly business communication
- Respect for punctuality and hierarchy
- English widely used in business, but Polish language support is valued
No Entity? No Problem
With Asanify as your PEO in Poland, you don’t need to establish a local entity to begin hiring. We serve as your compliance partner, managing employment regulations so you can concentrate on business growth.
- Start hiring in days instead of waiting months
- Eliminate legal risks linked to contractor misclassification
- Expand your Polish presence at a fraction of the usual cost
How a PEO Helps With Payroll, Tax & Benefits in Poland
A PEO handles the complexity of payroll processing and payroll managing, including:
- Monthly payroll cycle
- Net salary calculation
- Tax and ZUS (social security) contributions
- Administration of benefits like medical care and vouchers
Polish Labor Laws Made Simple With a PEO
Poland’s labor laws are detailed and strictly regulated, making compliance challenging for foreign companies. A PEO in Poland streamlines compliance across all key areas:
- Working hours: Standard 40-hour workweek with defined overtime rules
- Probation periods: Vary by contract type, typically 1–3 months
- Paid leave: 20–26 vacation days plus 13 public holidays
- Termination rules: Notice periods based on tenure, with severance in some cases
- Union interactions: Compliance with sectoral agreements and collective bargaining
When to Choose a PEO Over Other Hiring Models
A PEO in Poland is the right choice when you:
- Want to test the Polish market before setting up a legal entity
- Need to hire a small team for short-term or pilot projects
- Are scaling quickly and need flexible HR and payroll support
- Aim to cut overhead while ensuring full compliance
What to Look for in a Polish PEO Partner
When selecting a PEO in Poland, consider these factors:
- In-depth knowledge of Polish labor laws and compliance
- Fast and efficient employee onboarding process
- Transparent and predictable pricing structure
- Strong risk management and legal compliance safeguards
- Digital-first Human Resource Management and payroll automation tools
- Proven expertise with visas, permits, and contractor management
Asanify’s Advantage as a PEO in Poland
Asanify combines automation with local compliance expertise:
- Onboarding within 48 hours
- Automated payroll tools with salary calculator integration
- Real-time compliance updates
- Local HR and legal expertise
- Transparent, scalable pricing
What Does It Cost to Build a Team in Poland?
The total cost of building a team in Poland depends largely on the hiring model you choose. Companies generally take one of two paths:
- Establishing a legal entity in Poland, or
- Partnering with a Professional Employer Organization (PEO).
Option 1: Setting Up a Local Entity in Poland
Creating your own entity in Poland gives you complete operational control, but it requires significant time, investment, and legal oversight. The setup process includes:
- Drafting and notarizing Articles of Association
- Registering with Poland’s National Court Register (KRS)
- Opening a Polish corporate bank account
- Appointing local directors and shareholders
- Registering with ZUS (Social Security Institution) and tax authorities
- Consulting legal experts for corporate structuring and Human Resource Management compliance
- Following national and industry-specific collective labor agreements (CBAs)
Estimated Timeline: 6–12 weeks
Estimated Investment: €8,000–€20,000+ in upfront legal, banking, and administrative costs
This route is typically best suited for companies with long-term, large-scale operations planned in Poland.
Option 2: Hiring Through a PEO in Poland
For businesses looking for a faster and leaner approach, working with a PEO like Asanify is a smart solution. Without the need to establish a local entity, you can legally hire, manage, and pay employees in Poland within days.
PEO solution in Poland includes:
- Locally compliant employment contracts
- Statutory and optional benefits administration
- Monthly payroll processing and payroll managing
- Employee onboarding, documentation, and HR support
- Ongoing compliance monitoring and advisory services
- Contractor management solutions for freelancers and consultants
Indicative Monthly Pricing (2025):
| Service Type | Starting From (Per Employee/Month) |
|---|---|
| PEO Solution | $49 USD |
| Employer of Record | $199 USD |
There are no setup charges or long-term commitments—our services are designed to scale as your hiring needs evolve.
Why Choose a PEO in Poland?
- Onboard employees in days instead of months
- Avoid upfront legal, financial, and HR burdens
- Minimize compliance risks with local expertise
- Focus on growth while we handle payroll, HR, and tax compliance
Suggested Read: The Complete 2025 Guide to Labour Laws in Poland
Ready to Hire in Poland? Here’s What to Do Next
Hiring in Poland doesn’t have to be complex. To get started, book a free consultation with Asanify to discuss your workforce goals. We’ll walk you through our Poland hiring compliance checklist so you’re aligned with local laws from day one.
With our automated platform, you can onboard and manage employees in under a week. You’ll also gain access to services like visa support, contractor management, and salary benchmarking with our Salary Calculator everything you need to scale your workforce in Poland quickly and compliantly.
FAQs
A Professional Employer Organization (PEO) in Poland supports companies by co-employing staff and managing payroll processing, HR compliance, benefits, and taxes through your local entity.
By working with a PEO, you can quickly hire in Poland without building a large HR team—your partner handles payroll, contracts, and compliance so you stay focused on operations.
A PEO reduces the cost and complexity of HR administration, ensures compliant payroll managing, and provides seamless access to benefits and employee support.
A PEO requires you to have a local entity and shares HR responsibilities, while an Employer of Record (EOR) becomes the legal employer in Poland—no entity needed.
Yes, many PEOs provide contractor management solutions, ensuring freelancers and consultants are engaged legally and paid compliantly.
Evaluate the PEO’s local expertise, compliance track record, transparent pricing, digital HR tools, and ability to handle payroll and employee benefits effectively.
Yes, a good PEO provides full support when moving from co-employment to a standalone entity, ensuring a smooth transfer of payroll and HR functions.
Most PEOs can onboard your employees within one week, allowing you to hire in Poland without long delays or complex registrations.
Yes, many PEOs offer a salary calculator tool to help you design competitive, compliant compensation packages aligned with Polish standards.
Not to be considered as tax, legal, financial or HR advice. Regulations change over time so please consult a lawyer, accountant or Labour Law expert for specific guidance.
