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Form S captures employee and working hours details. The Tamil Nadu Shops and Establishment Act requires you to maintain a record of the daily hours of work done by your employees. The details required in Form S are mentioned below:

• Name of the Employee
• Gender of the Employee
• Father / Husband’s Name
• Designation
• Employee Number or Employee ID
• Date of Entry into Service
• Adult / Adolescent / Child (i.e. Description of Employee)
• Shift Number
• Daily Periods of Work: Time of commencement of work, Rest Interval, and Time when work ends
• Weekly Holiday
• Class of workers
• Maximum Rate of Wages
• Minimum Rate of Wages

Moreover, note that you may have to send a copy to the Assistant Inspector of Labour having jurisdiction over the area.

Name of the Employee (as maintained in Employer’s Record)

Mention the full name of the employee i.e. First Name, Middle Name, and Last Name, as maintained in the records for your organization.

Gender of the Employee

Mention the Gender of the employee i.e. Male or Female, as maintained in the records for your organization.

Father / Husband’s Name

For Female Married employees, mention the Name of the Husband, and for the other cases please mention the Employee’s Father’s Name.

Designation

Please mention here the assigned Designation of the employee. It is important that all full-time employees in your organization have a designation assigned pertaining to the work being done by them.

Employee Number or Employee ID

All employees in the company must have a unique Employee ID assigned to them. It is advisable not to repeat the employee ID, even if the old employee quits the company and a replacement employee is being hired.

Date of Entry into Service

This refers to the start date of the employment for the employee in your company. Please ensure that this date matches with the internal HR records maintained for your organization.

Adult / Adolescent / Child (i.e. Description of Employee)

The description of the employee is done basis his/her age. According to the Factories Act 1948, a person who has completed his/her fifteen years of age, but has not completed his/her eighteen years, is known as an ‘adolescent’. Anyone who is aged more than 18 years gets classified as an Adult.

Shift Number

Mention the Shift Number that has been assigned to the employee. You may maintain the nomenclature for your shifts basis the working hours for that particular shift.

Daily Periods of Work: Time of commencement of work, Rest Interval, and Time when work ends

Please mention here the daily time stamps of when the employee starts work and when the work gets over. Also, you need to record if there are any rest intervals in between.

Weekly Holiday

Please mention here the weekly holidays given to the Employee.

Class of workers

Please mention here the class of workers as defined by the Labour Laws.

Maximum Rate of Wages

Depending upon the class of workers, and for that employee, please mention here the maximum wage rate.

Minimum Rate of Wages