Asset Management
Every asset tracked, from assignment to return.One system records the whole employee lifecycle, so nothing gets lost and nothing needs chasing.
Assign laptops, phones and access cards from your HRMS, and get them back at exit.
- Onboarding and offboarding included, assets tracked in both
- Low-stock alerts before you run out of kit
- Full audit trail on every asset, from assignment to return
Trusted by top companies around the Globe
Asanify Asset Management is employee asset management software inside the Asanify HRMS. It tracks company laptops, phones, SIM cards and access cards from assignment to return, with onboarding, offboarding, low-stock alerts and an audit trail built in.
Assets go missing in the gaps between hiring, IT and exits
"Did he return the laptop before he left?"
You find out after final settlement, when there's nothing left to hold.
"Do we have a spare phone for the new joiner?"
IT hears on Friday, they start Monday, and you count boxes on the weekend.
"Who has the old ThinkPad?"
Nobody knows, so you scroll through a sheet last updated in spring.
"Which asset is this helpdesk ticket about?"
The request sits in a queue, with no asset ID and no owner.
Assign it, track it, get it back. One record for the whole employee lifecycle.
Recognized Globally: Ranked #1 for ‘Ease of Use’ & ‘Customer Support’
Employee asset management in four steps
From the stock room to signed for, with every step on record.
Add assets one by one or import a CSV. Every item gets an ID.
Pick the employee, link their approved request, note the condition.
The employee confirms receipt. You see Acknowledged or Awaiting.
Returns start on the last working day. The exit waits until it’s back.
Onboarding checklist and employee acknowledgement
Handover and return become checklist tasks, so nothing depends on someone remembering.
IT gets a provisioning task 7 days before joining, with a pre-filled asset request.
Offboarding cannot be completed until every asset is received or closed as not returned.
Set the return due date and a default return location, so the leaver knows where to send it.
IT asset admins get an alert ahead of an employee’s last working day, while there is still time to collect.
Low stock alerts before you run out of kit
Know what’s in stock, what’s assigned and what’s coming back, per model.
In stock, assigned, in repair, returning and retired, for every model.
Models at or below your threshold show a Low stock chip.
IT asset admins are emailed when a model crosses the minimum threshold.
An asset register with a full audit trail
When someone asks “who has it?” or “who did that?”, the answer is one click away.
Current assignment, acknowledgement and linked tickets on one page.
Any ticket raised in the helpdesk about an asset is tracked automatically against the asset ID and assigned to the right team.
The activity log records who did what and when. Filter by source, assignment, return, purchase, tickets or notes.
Get your asset register live in three steps
A one-time setup. After that, assets flow through the lifecycle on their own.
Import your existing sheet as a CSV or add items one at a time. Each one gets an ID.
Pick categories such as laptop, phone, SIM card and access card, then add fields like supplier, order number and warranty end date.
Employees raise an asset request, their manager approves it, and IT assigns from stock.
Everything in Asanify Asset Management
Search by name or serial number, filter by category, status and assignee.
Link an approved request and track Awaiting or Acknowledged.
Recorded so the return can be compared.
Scheduled returns, with exits held until assets are back.
Per model, with your own threshold.
See which warranties end in the next 30 days.
Order number, supplier, warranty end date and your own.
Cost, quantity, needed-by date and justification.
Give IT the register without handing over HR.
Every action recorded with who and when.
Asanify vs spreadsheets and standalone asset tools
Built in
Typed in by hand
Needs an integration
One setting
No
Needs a custom link to offboarding
Acknowledge button
Email chase
Varies
Threshold and email
Manual count
Varies
Activity log per asset
Version history at best
Varies
No
No
Yes
Asset management questions HR and IT ask
What is employee asset management software?
Employee asset management software records which company-issued items, such as laptops, phones, SIM cards and access cards, are assigned to which employee. It tracks acknowledgement, condition at handover, returns and history, so HR and IT always know who holds what.
How do you get a laptop back from an employee who has left?
Schedule the return before the last day, record the laptop’s condition at handover so it can be compared, and do not close the exit until the asset is back. In Asanify, returns start on the last working day and the offboarding block keeps the exit open until every asset is received or closed as not returned.
Is Asanify an IT asset management tool?
Asanify tracks company-issued assets that are assigned to employees, tied to their records, onboarding and offboarding. It is not a network discovery or software licence tool, so teams that need device scanning use it alongside their IT tooling.
Who can assign assets?
Tenant admins, HR admins and IT asset admins. An IT asset admin without another admin role can assign assets, but can see only their own Assets tab on a profile.
How does an employee confirm they received an asset?
The asset appears on the Assets tab of their profile with a banner. They click Acknowledge, review the serial number, assigned date and condition, and confirm. Admins see Awaiting or Acknowledged.
Can I stop an employee's exit while they still hold an asset?
Yes. Switch on “Block offboarding completion while assets are open” in Asset settings. Offboarding then completes only when every asset is received back or closed as not returned.
Can I bring in my current asset list?
Yes. Use Import CSV on the Assets page, or add assets one at a time with the Add Asset form.
Can we track our own details, like supplier or order number?
Yes. Custom fields hold purchase and warranty details such as order number, supplier, warranty end date and warranty type, and you can add your own.
Do employees have to ask HR for new equipment?
They can raise an asset request with category, quantity, needed-by date and justification. It follows your asset request approval workflow, starting with manager approval.
Know where every laptop is.
Get it back when people leave.
See the register, assignment and returns working on your own use case.
India HRMS
The HR system your assets live inside.
HR Helpdesk
Tie every asset question to a tracked ticket.
AI in HRMS
AI inside payroll, leave, approvals, reviews and ChatGPT.