Travel and Expenses
Travel and Expense Management made easy.
Asanify Travel and Expenses is end-to-end business travel management inside the Asanify HRMS.
- Employees request cabs, flights and hotels in one travel requisition
- Each request checked against pre-defined expense policies
- Fully customizable policies basis designation and city tier
Trusted by top companies around the Globe
Asanify Travel and Expenses is travel and expense management software inside the Asanify HRMS. Employees raise one travel requisition for flights, hotels and cabs, each request is checked against policies by job level and city tier, and claims are filled from the trip.
Every work trip in one request, checked and claimed
Everything the employee needs goes into one request. The rest follows from it.
See it run on your own travel policy
A 30-minute walkthrough with your levels, cities and approvers.
Are work trips and travel requisitions still a hassle to plan?
Employee asks"When will I be reimbursed?"
The trip is over and the receipts are in, but nobody can say when the money will come back.
Employee asks"What is the cap on my hotel?"
The nightly limit sits in a policy PDF, and it changes with the city.
Admin asks"Which flight and hotel can this person book?"
Limits depend on level and city, so every request means checking the policy by hand.
Admin asks"Was part of this already paid as an advance?"
Advances, bookings and claims sit in different places, so finance matches them by hand before paying.
Set the limits once. Employees know what they can book, and admins know what they are approving.
Recognized Globally: Ranked #1 for ‘Ease of Use’ & ‘Customer Support’
All requests raised in one workflow
Add flights, hotels and local conveyance with an estimated cost for each, and the trip total adds itself up.
Ask for an advance, or route the request to your travel desk to book on their behalf.
Approvers see one complete travel request, and the employee can withdraw it if plans change.
Want to see a trip request raised and approved?
We will walk through one live, start to finish.
Set policies that cover the whole travel rulebook at one place
Define city tiers and set daily rates for each job level.
Cap meals and incidentals separately, so a daily rate cannot be spent on one thing.
Set what each level can spend on a flight and per night on a stay, city by city.
Set a rate per km and add a vehicle class, such as car or two-wheeler.
Every request validated against eligibility
Each request is checked against the policy for that traveler, so bookings are done only for what is allowed.
Different policies can be set as per job level, tenure, employment type and employee role.
In case the caps are violated, you choose if you want to send a warning or reject the request.
Bring your travel policy
We will show your per diem, hotel caps and rules set up in Asanify.
Travel expense issue? Raise it in the Helpdesk
The employee raises the issue in HR Helpdesk with the trip and claim in context.
Travel desk, finance or HR gets it, based on what it is about.
Everyone can see where it stands, so nobody asks for an update.
Everything in Asanify Travel and Expenses
Cab, flight, hotel and local conveyance with a cost for each, and an automatic trip total.
Each request validated against the traveller's job level and the city, with a warning or a rejection when it is out of policy.
Per diem with meals and incidentals capped separately, lodging caps by city, and a rate per km for each vehicle class.
Amount and a note to reviewers, processed after approval.
Pick the trip in an expense group and the lines come from the requisition and the policy, with the advance netted off.
Travel expense issues raised in the helpdesk with the trip and claim in context, and routed to the right team.
Travel, expenses and HR in one system
No second tool to buy, learn or keep in sync.
Asanify vs email, spreadsheets and standalone expense tools
One request, before the trip
Separate emails and chats
Often starts at the claim, after the trip
Checked on every request
A policy PDF people look up
Needs levels synced from your HR system
Built into the policy
A rate card, checked by hand
Set up separately in the tool
Warned or rejected before approval
Spotted after the money is spent
Usually caught at claim time
Synced into the payroll run
Added to payroll by hand
Exported or integrated
Questions about your set-up?
Ask them in a 30-minute demo with our team.
Travel and expense questions HR and finance ask
What is travel and expense management software?
Travel and expense management software lets employees request work trips, and lets the company set the rules for what gets booked and reimbursed, such as daily allowances, flight and hotel limits and mileage rates. Requests and claims are checked against those rules before anyone approves them.
How does an employee request a business trip in Asanify?
The employee raises a travel requisition and adds the flight, hotel and local conveyance, such as cabs to and from the airport, with an estimated cost for each. The trip total updates on its own. They then either ask for a travel advance or route the request to the company’s travel desk, and submit it for approval.
Can a travel desk book on the employee's behalf?
Yes. A request can be routed to your company’s travel desk, which books the flights and hotel on the employee’s behalf, so the employee does not pay first.
How do we control which flights and hotels employees can book?
Each request is validated against the expense policy for that employee. Admins customise eligibility by job level and city tier, including flight and lodging caps, and a rule can warn the employee and approver or reject the request.
Can per diem differ by job level and city?
Yes. Group cities into tiers, starting from the 7th CPC X / Y / Z list or a metro / non-metro list, and set per diem rates by job level and tier. A single city can override its tier, and the per diem can be split into item caps such as meals and incidentals.
Can mileage rates differ by designation and vehicle?
Yes. Mileage eligibility can be customised by job designation, with a rate per km for each vehicle class such as car or two-wheeler, and odometer readings or a photo when you want proof.
How do employees claim reimbursement after the trip?
When the employee applies for reimbursement, the expense lines are picked up from the policy and the travel requisition, so they review the claim instead of typing it in again. If an advance was paid, it is reconciled against the claim.
Where do employees raise a travel expense issue?
In Asanify HR Helpdesk. The issue is raised in the same system as the trip and the claim, and routed to the right team, such as the travel desk or finance.
Can travel advances be adjusted in payroll?
Approved expenses and travel advances can be synced into the payroll run, so an advance does not have to be settled by a separate payment.
Who approves a travel request?
The request goes to the approvers set up for your other HR requests in Asanify. The approver sees the trip total, any advance asked for and whether the request is within the employee’s policy before approving or rejecting it.
Travel and expenses, made easy.
No hassle, no back and forth.
See a trip requested, checked, approved and claimed, with your own levels and cities.
India HRMS
The HR system your trips and claims live inside.
HR Helpdesk
Answer employee questions before they become tickets.
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